BOZEAT PARISH COUNCIL TERMS OF REFERENCE – May 2026.
ALLOTMENTS REPRESENTATIVES
The representatives will liaise with, and support the Allotments Manager in their role, including undertaking plot inspections and risk assessments, and will keep the Parish Council informed of any relevant matters.
BEES GROUP [LOCAL ENVIRONMENT]
Representatives will:
- Liaise with local conservation and wildlife groups in order to promote and support wildlife-friendly activities.
- Identify areas within the village that may be suitable for wildlife-friendly management.
- Liaise with the Cemetery Representatives to identify areas suitable for wildlife-friendly management.
- Liaise with the Village Green Representatives to manage the wildlife-friendly area beneath the Queen’s Green Canopy trees.
CEMETERY REPRESENTATIVES
Representatives:
- Should visit the Cemetery at least once each month and report any problems noted to the Spokesperson.
- Review the Cemetery guidelines and fees annually and submit for approval to the full Parish Council.
- Any concerns raised by a member of the any member of the public via a member of the Council must be reported to the Spokesperson in the first instance.
The Spokesperson:
- Will receive any reports from and liaise with any employees or contractors engaged in work at the Cemetery.
- With delegated responsibility, will inspect and approve any applications for the erection of memorials, referring any doubtful applications to the full Parish Council.
- Will give a report to the full Parish Council each month either in person or in writing.
CHAIRMAN
The Chairman:
- Is elected at the Annual Meeting of Bozeat Parish Council, usually held in May.
- Will have regard to NALC guidance on Chairmanship and the Bozeat Parish Council’s additional Standing Orders.
- May be asked to attend meetings and events to represent the Parish Council, and should endeavour, when invited, to do so.
- Will deliver a greetings card on behalf of the Council to any resident who celebrates their 100th
- Will be considered the media spokesperson for the Parish Council, to represent the Councils’ collective view only.
COMMUNITY ENGAGEMENT/SOCIAL MEDIA REPRESENTATIVE
Bozeat Parish Council has a presence on Facebook and this is used to provide information only, all posts will have comments turned off. Bozeat Parish Council will not engage in discussions or provide opinions on any social media platform.
The Community Engagement Representative may/will use Facebook to –
- Post information about upcoming events.
- Provide contact details for authorities and services.
- Alert residents to urgent issues such as road closures etc.
EMERGENCY PLAN REPRESENTATIVE
The Emergency Plan Representative’s main responsibility is to monitor issues covered by the Emergency Plan. They will liaise with other organisations to ensure the validity of the Plan, and advise the council of any amendments or updates which are required.
FLOOD WARDEN
Flood Wardens will undertake an annual inspection of water courses in and around the village of Bozeat and report any problems to the Environment Agency, keeping the Parish Council fully informed. They will also monitor water levels in local water courses during periods of heavy rainfall and arrange for the gratings which protect the flood prevention culverts to be kept clear of any debris.
HIGHWAYS REPRESENTATIVE
The Representative:
- Should report any highway problems to North Northamptonshire Council and check on action taken relating to the problem.
- Will give a report to the full Parish Council each month either in person or in writing.
- Liaise with Highways officers and keep in regular contact to ensure issues are resolved as quickly as possible.
INTERNAL CONTROLLER – Adopted May 2026
The Internal Controller will:
- Make spot checks on the council’s bank account to check that payments are being made as per the council’s instructions and approvals.
- have access to the councils’ bank account but will not normally set up or authorize payments themselves.
- Check that payments have been agreed by the council, either through the minutes or via the monthly Finance Report.
- Any minor discrepancies should be reported to the Chairman, Vice-Chairman and Clerk.
- Any serious discrepancies should be reported to the full Parish Council.
- Produce a brief report for the Annual Finance Meeting.
LIGHTING REPRESENTATIVE
The Representative should:
– inspect the street lights each month to check if they are working.
– report any defective lights to the to the contractor and monitor their repair.
PLANNING GROUP
The Clerk or the Spokesperson will forward emails detailing each planning application for Bozeat to all members of the parish council.
Representatives:
– have delegated powers to make provisional comments through the Spokesperson, and send them to North Northants Council, with a copy to the Clerk.
– are able to address the North Northants Councillors and officials at Regulatory Control meetings to represent the Parish Council and may be asked to do so.
The Spokesperson will give a report to the full Parish Council each month either in person or in writing, the report will contain any provisional comments for discussion by the full council and any amendments agreed will be sent to North Northamptonshire Council by the Clerk or the Spokesperson.
PLAYING FIELD/MEETING POINT REPRESENTATIVES
Representatives will:
- attend meetings of the Bozeat Playing Field Association Committee.
- inspect the skateboard ramp monthly as per the inspection schedule, and complete an inspection report to be handed in at the monthly Parish Council meeting.
- inspect the Meeting Point monthly as per the inspection schedule, and complete an inspection report to be handed in at the monthly Parish Council meeting.
- report any problems requiring urgent attention between Council meetings to the Chairman.
The Spokesperson will give a report to the full Parish Council each month either in person or in writing
PUBLIC TRANSPORT REPRESENTATIVE
The representative will study all literature relating to public transport and keep the full Parish Council informed of any relevant matters.
The representative may attend any relevant meetings and report back to the full Parish Council.
RESPONSIBLE FINANCIAL OFFICER
The Responsible Financial Officer shall be responsible for the day to day running of the Parish Council’s accounts and the monitoring of all financial matters, e.g. grant payments.
The Responsible Financial Officer will report any relevant matters to the full Parish Council at the monthly meeting.
RIGHTS OF WAY REPRESENTATIVE/PARISH PATHS WARDEN
Representatives will:
- Walk all public footpaths at least once a year and note any problems.
- Aim to organise a public walk at least once a year.
- Report any footpath problems or observations to the Rights of Way Office at North Northants Council.
- Give a report to the full Parish Council each month either in person or in writing.
SKATEBOARD RAMP WORKING PARTY
The Working Party will: –
- Monitor all expenditure relating to the maintenance and upkeep of the existing ramp.
- Consider options to replace the existing ramp when it reaches the end of its life.
- Liaise with Bozeat Playing Field Committee on all matters pertaining to the ramp.
VICE CHAIRMAN
The Vice-Chairman has, in the absence of the Chairman, the powers of the Chairman.
VILLAGE EVENTS WORKING PARTY
- The working party will look to enhance the village environment through the organisation of community events and the improvement of amenities.
- The working party will oversee the organisation and provision of a Christmas Tree, including a public switching on of the lights. The group will liaise with village organisations, businesses and individuals, and organise the timely advertising of the event to ensure it is well supported.
- The working party will liaise with Bozeat Playing Field Committee to organise a Summer Fete in order to raise essential funds for the playing field.
- Health and safety laws will be observed at all times and, where necessary, advice may be sought from any relevant agencies.
- The working party will check that all licences that are required have been applied for and that all events have adequate insurance cover.
VILLAGE GREEN REPRESENTATIVES
Representatives will: –
- Monitor the Village Green and report any concerns back to the Council.
- Check the bollards regularly to ensure that they have not been tampered with/removed.
- Liaise with the BEES Group to maintain a wildlife-friendly area around the Queens Green Canopy trees.
- Monitor the noticeboard and report back any concerns to the Council.
WEBSITE WORKING PARTY
The Clerk and Website Editing Group will edit content to achieve a consistent look and feel to the site.
Substantive information and any significant changes to pages will be published once approved by the Parish Council. Routine information, minor updates and amendments, however, may be edited and published without referring back to the council for approval. Items which may be edited and displayed will include: –
- diary of meetings
- agendas for meetings
- approved minutes
- approved revisions to fees
- approved revisions to guidelines
- Approved revisions to policies
- reports, once accepted at a meeting
- lists of roles and responsibilities
- names of members of the Parish Council
- contact details for the Clerk/Burial Registrar and Allotments Manager
- local community information such as forthcoming events
- statutory notifications such as elections – both local and national, annual audit.
