Minutes – August 2022

Document Date

28/09/2022

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 15th AUGUST 2022, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

 

PRESENT: – Cllrs Duckles [Chairman]; Brown; Docker; Dudley-Smith; Morris; Pollard and Pritchard.  Cllr Docker proposed that Cllr Duckles take the Chair for this meeting, this was seconded by Cllr Brown and agreed.

 

PUBLIC: – No members of the public were present at the meeting.

 

It was resolved to accept apologies for absence received from Cllrs Cooke; Foward; Gibbins and Skittrall.

  1. Declarations of interest.

No new declarations of interest were received.

 

The minutes from the meeting of Bozeat Parish Council held on 25th July 2022 were proposed as a correct record by Cllr Pritchard.  This was seconded by Cllr Morris and a vote was taken = 5 for with 2 abstentions, motion carried.

 

  1. Matters arising.
  2. Circulating documents – it was noted that both packs in circulation have now been returned.
  3. Website migration – the Clerk reported on the current situation.
  4. Emergency Plan review – following a fire at an industrial site in Wollaston, it had been suggested that Bozeat Parish Council join with nearby parishes to produce complementary emergency plans. It was resolved that Cllrs Brown; Morris and Skittrall form a working party to progress this project and liaise with Grendon and Wollaston Parish Councils and Easton Maudit and Strixton Parish Meetings.
  5. Laptop/software – the Clerk reported that she had purchased the keyboard and mouse and will be meeting the Chairman to prepare the new laptop.
  6. Training – it was agreed to approve two training courses for Cllr Morris and his attendance at a conference.
  7. Community assets – noted that the application for the Red Lion to be included on the list is pending.
  8. Skate ramp – noted that the Chairman was to inspect the ramp with the contractor.
  9. Audit of local council adopted policies and procedures – d that this project is on hold.
  10. Play area inspection – the Clerk reported that any required repairs have been organised.

 

  1. Council services.
  2. Cemetery – Cllr Docker reported that there have been no further complaints about goats being seen inside the cemetery, a full inspection of the perimeter fences will be completed shortly. Cllr Docker is to meet with the contractors to discuss a complaint and agree a schedule of work for the autumn.
  3. Cemetery – a request has been received for a double width memorial on the Garden of Remembrance and it was resolved to agree to this request.
  4. Cemetery – update on maintenance works – it was agreed to remove the purchase of noticeboards from the list as these are no longer required.
  5. Cemetery – purchase of land in order to extend the cemetery – it was noted that a decision on how much land was required is needed prior to further investigations being undertaken.
  6. Cemetery – extension to the Garden of Remembrance on section C – it was noted that the existing area can be extended without any major preparation works.

 

Page 2091 – 15th August 2022.

Page 2092 – 15th August 2022.

 

  1. Cemetery – memorial inspections – it was noted that memorials already identified as requiring attention need to be inspected again to ensure that the correct action has been taken.
  2. Allotments – it was noted that one plot has been relinquished and one of the troughs requires repairs as it is overflowing. It was resolved to agree to the repairs required.
  3. Allotments – update on maintenance works [replacement noticeboards; fence repairs; hedge planting] – noted these are in progress. It was resolved to investigate the provision of a shelf for excess produce.  Noted that the Village Produce Show is this Saturday.

 

  1. Local environment.
  2. Highways – Cllr Docker proposed that a report [Appendix A] be accepted, this was seconded by Cllr Morris and agreed. It was resolved to ask the Chairman to issue an Odd Job form for the cutting back of overgrowth from a tree in Camden Square.  Concern was raised over whether the parking restrictions are being monitored, the Clerk noted that reports of parking infringements can be submitted online to North Northants Council.  Glass on the highway in Easton Lane was noted.
  3. Street Lights – no problems were noted.
  4. Parish Paths Warden/Rights of Way – concrete dumped on TA10 was reported using Street Doctor, concern was raised that TA10 no longer appears as a right of way on Street Doctor.
  5. Village Warden – it was resolved to accept a report [Appendix B].
  6. Verge mowing – no issues were reported.
  7. Village Green – it was noted that it is proposed to install one bollard at the Fish Alley entrance off the High Street and another on the London Road entrance.
  8. Village Green – to consider the provision of CCTV and two planters – resolved to defer this item pending additional information.
  9. Climate Emergency and wildlife conservation area – it was resolved to change the name of this to BEES Group. Cllr Morris proposed that a report [Appendix C] be accepted, this was seconded by Cllr Pritchard and agreed.
  10. New litter bin for outside the village shop – Cllr Docker proposed that the village shop be asked to obtain funds from one of their suppliers to pay for the provision of a new bin. It was resolved to check on the frequency that bins are emptied and whether the parish council provided the one already in situ.

 

An email offering sponsorship of the village planters by a local company was discussed.  It was resolved that this be an agenda item for the next meeting.

 

  1. Current/new planning applications – Cllr Dudley-Smith proposed that a report [Appendix D] be accepted, this was seconded by Cllr Pritchard and agreed. There was some discussion about the proposals for a new village hall as part of a planning application for the old Nene Milling site in London Road and agreed that this warrants a separate agenda item for the next meeting and potentially a separate meeting in order to fully discuss all it involves.

 

  1. Representatives’ reports.
  2. Bozeat Playing Field Association – it was resolved to accept a report [Appendix E]. It was noted that the cost of benches has not been included in this years’ budget so it wouldn’t be possible to pay for these this year.  It was resolved to request a copy of the latest accounts for BPFA and ask how much income the MUGA is generating.
  3. Bozeat Primary School – noted that the school is closed for the summer. It was noted that the school is happy to be involved with the BEES group.
  4. JAG meetings – Cllr Docker reported that she is to attend a meeting on Thursday afternoon.
  5. Police Liaison – no report this month.

Page 2093 – 15th August 2022.

 

  1. Public transport – Cllr Pollard reported that the W8 service is running well, despite issues with local roadworks. We have received the 6-monthly Village Hopper report from Cogenhoe and Whiston Parish Council.  It was resolved to ask about voluntary donations as these are not shown in the accounts for the Village Hopper.
  2. NNC parish and ward meetings – no meetings have been held recently. An email received about trees on the green in Little Close has been passed onto North Northants Council for investigation.  Potential charging for brown bin collections is being considered.
  3. Santa Pod Liaison – it was reported that Cllr Skittrall assisted two wardens employed by Santa Pod to monitor the traffic recently. It was felt that there was an improvement with traffic issues previously experienced.  Cllr Morris felt that Santa Pod needed to provide wardens every weekend they have events running.  It was resolved to include information about the Parish Council actions relating to Santa Pod in the next issue of Bozeat Matters magazine.
  4. Grow Green Together conference [12th September] – Cllr Morris to attend this event.
  5. NorthantsCALC AGM [1st October] – the Clerk to attend this event.

 

  1. Crimes – one crime in Wollaston has been reported.

 

  1. Village risk assessment.

It was noted that the annual Village Risk Assessment needs to be organised and resolved to ask the Village Warden to complete this.

 

  1. Local events.
    1. 27th August 2022 – Summer Fete – help is needed to set up stalls from 9:30am on the day, flyers to be delivered by the Parish Council. It was suggested that a pool of helpers be set up so that the same volunteers are not required for every event, further suggested that a “thank you” event be organised to show appreciation for the work done by volunteers, not just at village events.  This to be an agenda item for the next meeting.
    2. 11th/13th November 2022 – Remembrance Day/Sunday.
    3. 3rd December 2022 – Christmas Tree Lighting event – it was suggested that this event be expanded to include carol singing etc.

 

  1. Finance
  2. Payments – Cllr Brown proposed that a report [Appendix F] be accepted and the payments listed on it be approved, this was agreed. Cllrs Brown, Docker and Pritchard to authorise the payments.
  3. Audit of 2021-2022 accounts – the Clerk reported the conclusion of the audit of accounts for the year ended 31st March 2022 and it was resolved to accept the external auditors’ report. It was further resolved to display the audit documents on the website until replaced next year and on the noticeboard for one month.  It was noted that the council’s noticeboard is badly affected by bird mess and resolved to investigate fixing spikes to prevent birds from settling on top of it.

 

  1. Correspondence.

It was resolved to acknowledge receipt of correspondence received since the last meeting, as listed on Appendix G.

 

  1. Items for the next agenda.
  • External audit arrangements [NorthantsCALC]
  • Planter sponsorship
  • Anonymous correspondence policy
  • New Village Hall

 

Page 2094 – 15th August 2022.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council is scheduled to take place on Monday, 19th September 2022 at TLC, Dychurch Lane, Bozeat following Public Participation at 7pm.

 

There being no further business, the meeting was declared closed.

 

 

 

Signed by Brian Skittrall, Chairman of Bozeat Parish Council. 19th September 2022