Approved minutes – October 2022

Document Date

23/11/2022

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 17th OCTOBER 2022, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: Cllrs Skittrall [Chairman]; Brown; Cooke; Docker; Duckles; Dudley-Smith; Foward; Gibbins; Pollard and Pritchard.

 

PUBLIC: Cllr Tom Partridge-Underwood [North Northants Council] was present at the meeting.

 

MATTERS RAISED BY THE PUBLIC:

  • North Northants Council news items – Garden waste charging; Extended Household Support Fund; ousehold Support Fund; community engagement; electric vehicle charging points; free swimming lessons during Half-Term; fly-tipping enforcement; Heritage Forum local attraction awards; Employer of the Year award.

 

It was resolved to accept apologies for absence received from Cllr Morris.

 

  1. Declarations of Interest.

No new declarations of interest were reported.

 

The minutes of the meeting of Bozeat Parish Council held on 26th September 2022 were proposed as correct by Cllr Pritchard, this was seconded by Cllr Foward and a vote was taken = 9 for with 1 abstention, motion carried.

 

  1. Matters Arising.
  2. Circulating documents – the progress of circulating packs was noted.
  3. Website migration – the Chairman reported that further progress has been made and the site is almost ready to be published.
  4. Laptop/software – the new laptop is now in use and it was agreed to remove this item from the agenda.
  5. Training – NorthantsCALC had advised of additional courses for councillors and clerks.
  6. Skate ramp – resurfacing report – the Chairman reported that he had tightened up some loose screws. Cllr Foward reported that some screws are missing from the surface.  Cllr Duckles proposed that the contractor be asked to return to the ramp to resolve the issues discussed and this was agreed.
  7. Play area inspection – Cllr Gibbins reported that some repairs require a special tool which has been difficult to source. R & G have provided a quote of £484 to resolve the soil erosion around the safety matting which has created a trip hazard and it was agreed to request this work be done as a matter of urgency on safety grounds.
  8. Village risk assessments – the Clerk reported that the Village Warden will undertake these.
  9. Noticeboard – bird spikes – it was resolved that the Clerk should source and purchase the spikes and an odd job form be issued to get the work done.
  10. Community assets – North Northants Council have confirmed that the Red Lion public house has been included on the list of community assets for Bozeat and it was agreed to remove this item from the agenda.
  11. External Audit – Wellingborough Town Council have reported that there has been insufficient interest in opting-out of the SAAA appointed external audit arrangements for them to proceed and it was resolved to continue with the existing external audit arrangements and remove this item from the agenda.

 

 

 

 

Page 2099 – 17th October 2022.

Page 2100 – 17th October 2022.

 

  1. Council Services.
  2. Cemetery – Cllr Docker proposed that her report [Appendix A] be accepted, this was agreed. Cllr Docker proposed that a quote of £1400 for pollarding trees be accepted, this was seconded by Cllr Foward and agreed.
  3. Cemetery – no new applications for permission to place memorials
  4. Cemetery – update on maintenance works – the tree assessment has been requested; a quote has been sought for cleaning the war memorial; Garden of Remembrance extension – Cllr Docker to speak to C.Chapman about moving the kerbing to provide additional space. Railings have been checked and this seems to be a much bigger project than first thought, rough costings for the work to repair damaged sections will be obtained.
  5. Cemetery – purchase of land in order to extend the cemetery. Cllr Brown to investigate ownership of land to the west of the cemetery.
  6. Cemetery – memorial inspections – Cllr Docker reported that the inspection of section C has been completed, with sections A and B to be done next Spring. A follow up inspection of headstones identified as needing action.
  7. Allotments – no issues were noted, a date is being organised for the annual meeting of allotment tenants and rent collection.
  8. Allotments – to receive an update on maintenance works [replacement noticeboards; hedge planting]. No news.

 

  1. Local Environment – to receive the following reports.
  2. Highways – Cllr Foward proposed that a report [Appendix B] be accepted, this was seconded by Cllr Skittrall and agreed. Additional information following Cllr Foward’s meeting with a representative from Highways last week was provided.  Garden waste dumpedopposite the entrance to Pitfield Close was reported, Cllr Foward to investigate.
  3. Street Lights – both lights on New Path are out, these have been reported to Street Doctor.
  4. Parish Paths Warden/Rights of Way – the footpath to Grendon was reported as overgrown.
  5. Village Warden – Cllr Duckles requested additional information as the reports received are fairly vague. It was agreed that this be an agenda item for the next meeting and the Clerk to look out the terms of reference issued when the Village Warden was appointed.
  6. Village Green – project to install bollards in order to prevent unauthorised parking – it was noted that the quote to provide and install bollards had been accepted last year but then the trees were planted which meant the number and position of bollards needed to be amended. It was resolved that the drawings produced by Cllr Brown be emailed to Cllr Gibbins to pass on to the contractor.
  7. Village Green – provision of CCTV and two planters – Cllr Cooke reported that there had been a delay in providing a report, agreed to defer this until the next meeting.
  8. BEES Group – it was noted that a report has been sent out to the group but not the council. A copy to be emailed to the Clerk for circulation.
  9. New litter bin for outside the village shop – the Clerk reported that a letter has been sent to the shop owner. Cllr Gibbins reported that now that Norse is no longer contracted to North Northants Council, the arrangements to supply and install bins are organised by different parts of North Northants Council.  It was noted that litter and dog bins are emptied weekly at present and agreed to ask Cllr Partridge-Underwood to investigate whether it is possible to request more frequent emptying of the litter bin outside the shop which would mean that an extra or larger bin would not be needed.
  10. Planter sponsorship – the Clerk reported that an email was sent to the resident who had offered sponsorship but no reply received to date, agreed to retain on the agenda for another month.
  11. St Mary’s Road verge – it was resolved that Bozeat Parish Council makes a formal request for the transfer of ownership of the wide verge containing trees at the junction of St Mary’s Road and London Road from North Northants Council to Bozeat Parish Council.

Page 2101 – 17th October 2022.

 

  1. Planning.
  2. Current/new planning applications – Cllr Skittrall proposed that a report [Appendix C] be accepted, this was seconded by Cllr Cooke and agreed
  3. New village hall – to consider holding a separate meeting to discuss the design and prepare a business plan. Noting that issues have been raised relating to the planning application, it was resolved to defer this agenda item until next month.

 

  1. Representatives Reports.
  2. Bozeat Playing Field Association – Cllr Gibbins proposed that a report [Appendix D] be accepted, this was agreed. The Clerk apologised that a formal reply to the request for funding for new benches had not been sent, the council had decided that there were insufficient funds available in the budget this year.  Issues discussed – difficulties in contacting the supplier of the MUGA; electrical supply to the pavilion [quote for re-wiring to be obtained]; creation of a hard surface path around the perimeter of the field being considered; pavilion now 50 years old.  Cllr Docker requested that any requests for funding be received in time for the Annual Finance Meeting in January.  Cllr Duckles was concerned about a potential conflict of interest with two members of the Parish Council also serving as trustees for Bozeat Playing Field Association.  Cllr Gibbins reported that he and Cllr Cooke did not take part in any votes at Parish Council meetings relating to Playing Field grants.
  3. Bozeat Primary School – no issues to report.
  4. JAG meetings – it was noted that no JAG meetings have been held recently, Cllr Docker feels that the JAG/PLR roles will be amalgamated.
  5. Police Liaison – Cllr Gibbins reported that he will attend a meeting on Monday 7th
  6. Public transport – no issues were reported.
  7. NNC parish and ward meetings – the next ward meeting will be held on Wednesday, 2nd November at Easton Maudit.
  8. Santa Pod Liaison – review of the impact of events on the village. Cllr Duckles asked that the Santa Pod representative be asked to attend another council meeting as he felt that Santa Pod had reneged on the actions agreed previously. It was agreed that the Chairman would contact the representative.
  9. Grow Green Together conference – it was resolved to defer this item until the next meeting.
  10. NorthantsCALC AGM – the Clerk attended this event and a full report is available from NorthantsCALC. It was resolved to remove this item from the agenda.

 

  1. Crimes – one burglary in Bozeat was reported.

 

  1. Local Events.
    1. Portable PA system for use at small public events – it was agreed to chase up this information.
    2. 11th/13th November 2022 – Remembrance Day/Remembrance Sunday. It was noted that the service at St Mary’s Church on 13th November will be followed by a small ceremony at Town Well.  The Clerk reported that the council has a poppy wreath and an American Air Force wreath ready for use at Town Well, but that an additional two poppy wreaths are needed for the cemetery and church.  It was resolved to order two wreaths.
    3. 3rd December 2022 – Christmas Tree Lighting event – it was reported that Bozeat School Handbells will perform, members of the Windmill Singers have been asked about availability. It was noted that a p.a. system and lighting will be needed for this event.  It was suggested that a Christmas Tree be rented rather than bought for future years and it was agreed to investigate this.
    4. Thank You event for village volunteers – members were asked to send names to Clerk so a

Page 2102 – 17th October 2022.

 

list can be created.

  1. Meet The Village event – agreed to aim for Spring 2023 for this event.
  2. Annual Parish Meetings – the Clerk noted that this meeting is legally required but has very little on the agenda, does the council wish to change the format to enhance it? Cllr Partridge-Underwood reported on the format of Annual Parish Meetings in Irchester, Wollaston and Grendon.  It was resolved to retain the current format of the Annual Parish Meeting.  held annually.in March.  Agreed to remove from the agenda.

 

  1. Civility and Respect Pledge.

It was unanimously resolved to pass a resolution to sign up to the civility and respect pledge and to add this to the policies file.

 

  1. Finance
  2. Payments – Cllr Skittrall proposed that a report [Appendix E] be accepted and the payments listed on it be approved. This was seconded by Cllr Pritchard and agreed.
  3. Funding and accountability of combined village events – Cllr Duckles reported concern about the set-up of the events working party as it is not listed in the minutes. He was also concerned about where it was agreed to pay for the entertainer.  The Clerk had produced an account of items the Parish Council had paid for and income received by the Parish Council relating to the Village Fete Day.  Cllr Cooke noted that a budget was agreed for village events in January.

 

It was agreed to acknowledge receipt of correspondence received since the last meeting, as listed on Appendix F.

 

  1. On Hold Items.
    1. Emergency Plan review – the Clerk reported that North Northants Council had confirmed that the template produced by Northamptonshire County Council can continue to be used.
    2. Audit of local council adopted policies and procedures.
    3. Verge mowing – season ended.
  1. Items for the Next Meeting.
  • Appendices to the minutes – what to include.
  • Changing parish council logo.
  1. Date and Time of Next Meeting.

It was noted that the next meeting of Bozeat Parish Council will take place on Monday, 21st November 2022 at TLC, Dychurch Lane, Bozeat following Public Participation at 7pm.

Signed by Brian Skittrall, Chairman, 21st November 2022.