Approved minutes – December 2022

Document Date

19/12/2022

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 19th DECEMBER 2022, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

 

PRESENT: – Cllrs Skittrall [Chairman]; Cooke; Docker; Duckles; Dudley-Smith; Foward; Gibbins; Morris; Pollard and Pritchard.  Cllr Brown arrived during the course of the meeting.

 

PUBLIC: – No members of the public were present.

 

Apologies were received from North Northants Councillors.

  1. Declarations of interest.

No new declarations of interest were recorded.

 

The minutes from the meeting of Bozeat Parish Council held on 21st November 2022 were proposed as a correct record by Cllr Pritchard, this was seconded by Cllr Pollard and unanimously agreed.

 

  1. Matters arising.
  2. Circulating documents – the Clerk reported that two packs are currently circulating.
  3. Website migration – it was noted that uploading to the new site is almost complete.
  4. Training – Cllr Morris provided a verbal report on his attendance at a Climate Change Conference and a training course for Funding Bids both arranged by Northants CALC.
  5. Play area inspection – update on repairs – Cllr Gibbins reported that recent adverse weather conditions have made completing the repairs difficult but these will be done in the new year.
  6. Noticeboard – bird spikes – the Clerk reported that work has begun to prepare the noticeboard for the spikes to be fitted.
  7. Communicating with the public – it was agreed to remove this item from the agenda.
  8. Parish Council logo – Cllrs Cooke and Pollard are working on this.
  9. Village Risk Assessments – the Village Warden had completed a partial risk assessment, noting that the equipment hosted by the Playing Field is regularly inspected and records kept of those inspections. No major issues were reported as a result of the assessment.  Cllr Morris is to review the risk assessment templates and amendments will be required.  review of templates/schedule.

Skate ramp – Cllr Forward reported that he and Cllr Gibbins had checked the ramp following work to install a new riding surface earlier in the year and agreed that further work is required.  Cllr Gibbins to contact the contractor and organise the required works to be done.

 

  1. Council services.
  2. Cemetery – general report – no issues were reported.
  3. Cemetery – applications for permission to place memorials or headstones in the cemetery – two applications received and recommended for approval. It was agreed that the Cllr Docker, as Cemetery Representative, has the power to approve applications on behalf of the council.
  4. Cemetery – to receive an update on maintenance works [tree safety assessments; extension to Garden of Remembrance].
  5. Allotments – general report – the Clerk reported that just over half of the rents due from 1st January have already been received.

 

 

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  1. Allotments – to receive an update on maintenance works [replacement noticeboards; hedge planting]. The boot scrapers for each entrance to the allotments have been received and will be installed shortly.

 

  1. Local environment.
  2. Highways – a report was received and acknowledged. A partial lamination of the highway along The Flat has been reported and highways are aware.  Work is underway to remove buddleia growing in a wall next to the brook in London Road.  There has been a partial resolution to issues relating to works at the former Spar shop in Camden Square.
  3. Street Lights – to report/note any lights that are not working – it was reported that both lights on New Path are now working again. A light in St Mary’s Road is not working, Cllr Pritchard to report online.
  4. Parish Paths Warden/Rights of Way – a field footpath has not been rolled following ploughing so is proving difficult to walk.
  5. Village Warden – a report was received and acknowledged.
  6. Village Green – update on the project to install bollards in order to prevent unauthorised parking. It was noted that both bollards have now been installed.  Cllr Skittrall proposed that the press and public be excluded whilst a confidential item is discussed, as per the council’s adopted Confidential Items policy.  This was seconded by Cllr Morris and unanimously agreed.

 

Cllr Brown arrived at this point in the meeting.

 

  1. BEES Group – Cllr Morris reported that the group had met recently and held a constructive meeting, and that Christina Downey had agreed to join the group.
  2. Litter bin for outside the village shop – the Clerk reported that she had received an acknowledgment of her email but no further information.
  3. St Mary’s Road verge – to consider requesting a transfer of ownership of the wide verge at the junction of St Mary’s Road and London Road – the Clerk reported that the North Northants Councillors are supportive of this request, an acknowledgement has been received to our email and a no parking sign installed.

The Clerk reported that a further email has been received from the local business owner offering sponsorship of one or more planters and it was agreed to add this to the agenda for the next meeting.  It was agreed to add an item to the agenda for the Annual Finance Meeting – to include funds in the budget to provide new planters on the Village Green.

 

  1. Current/new planning applications – Cllr Skittrall proposed that a report [Appendix A] be accepted, this was seconded by Cllr Cooke and agreed.

Cllr Brown provided additional information relating to application NW/22/00858.  Cllr Gibbins was concerned about the impact of the loss of a garage in Fullwell Road [application NW/22/00862] and the potential for increased parking on the road.  Cllr Duckles was concerned about the impact on drainage when properties pave or build over garden land.

 

  1. Representative’s reports.
  2. Bozeat Playing Field Association – Cllr Gibbins reported that the committee is now meeting every two months. The company who installed the MUGA are to return to repair the fencing free of charge and regular maintenance visits are to be arranged.
  3. Bozeat Primary School – Cllr Dudley-Smith reported that the caretaker at the school is to retire shortly.
  4. JAG and Police Liaison meetings – Cllr Gibbins reported that a Police Liaison meeting is being held this evening. Cllr Morris reported that the Police seem to be more visible within

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the village at present.

  1. Public transport – it was reported that the W8 service will not run across the Christmas period but the Village Hopper will run as usual. Cllr Pollard reported one breakdown on the W8 service recently which was quickly resolved.
  2. NNC parish and ward meetings – Cllr Gibbins reported that he had attended a recent ward meeting at Easton Maudit, items discussed included emergency plans, Santa Pod and highways issues.
  3. Santa Pod Liaison – Cllr Skittrall reported that he had contacted Santa Pod to request a meeting. Cllr Morris requested an extended agenda item for the January meeting so that the council can fully discuss the potential impact prior to the start of the 2023 season.
  4. Climate Change Conference – agreed to remove this item from the agenda.

 

  1. Parish Council emails.

Cllr Skittrall noted that several members of the council have encountered problems with full inboxes recently.  Cllr Brown reported that the current provider offers 5 larger inboxes free as part of the package with all other inboxes having a smaller capacity.  It was agreed that a working party comprising Cllrs Brown, Duckles and Skittrall investigate option to provide the council with an email system that can cope with current usage.

 

  1. North Northamptonshire Electoral Review.

Cllr Skittrall reported that there are proposals to reduce the number of councillors across the North Northants area and that may mean that our ward is reduced from 3 to 2 councillors.

 

  1. Crimes – one crime in Wollaston and one in Irchester were noted. A recent act of arson in the Red Lion pub in Bozeat was noted, a person has been arrested and bailed.

 

  1. Local events.
    1. Purchase of a portable PA system for use at small public events – Cllr Gibbins reported that the system used at recent events may be available to purchase, costs to be obtained.
    2. 3rd December 2022 – Christmas Tree Lighting event – it was reported that this was reasonably well attended and the tree looks nice. It was agreed to take the tree and decorations down on 6th January and a working party comprising Cllrs Cooke, Duckles, Morris and Skittrall set up, noting that the tree will be disposed of by the Odd Job Man.  It was reported that work is underway to produce a village events policy with a checklist/procedure for each regular event, this to be an agenda item for the next meeting.

Cllr Duckles suggested that the council undertakes a skills audit and it was agreed to add this to the agenda for the next meeting.

 

  1. Finance
  2. Payments – Cllr Skittrall proposed that a report [Appendix B] be accepted and the payments listed on it be approved, this was seconded by Cllr Foward and agreed.
  3. Funding of village events – to consider the accountability of combined village events – it was noted that the policy and procedures being prepared may address this issue.

The Clerk reported that PKF Littlejohn LLP has been appointed as the external auditor for local authorities for 2022-2023.

 

It was agreed to acknowledge receipt of correspondence received since the last meeting.

 

  1. On hold agenda items.
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.

Page 2110 – 19th December 2022.

 

  1. Verge mowing – season ended.
  2. Skate ramp repairs.
  3. Thank You event for village volunteers.
  4. Meet The Village event.
  5. New village hall –design and business plan.
  6. Village Green – CCTV and planters.
  7. Cemetery – memorial inspections.
  8. Cemetery – repairs to railings.
  9. Cemetery – purchase of land to extend the cemetery.

 

  1. Items for the next agenda.
  • Planter sponsorship email.
  • Village events policy/procedures.
  • Members skills audit.
  • Santa Pod – extended session
  • Coronation events.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will be the Annual Finance and Policy Review Meeting which will take place on Monday, 9th January 2023.  The next monthly meeting of Bozeat Parish Council will take place on Monday, 16th January 2023 at TLC, Dychurch Lane, Bozeat following Public Participation at 7pm.

 

There being no further business, the Chairman declared the meeting closed.

 

 

Signed by the Chairman.  16th January 2023.