Appendix B Policies Report January 2022

APPENDIX B POLICIES REPORT JANUARY 2022

Bozeat Parish Council reviews all policies, terms of reference, guidelines and fees at the Annual Finance Meeting in January each year.

Policies may be added or amended during the year.

All recommended amendments are highlighted in yellow on the document.

Some items such as allotment rents and guidelines and the cemetery fees and guidelines are included on the agenda as separate items.  Items not listed separately on the agenda are listed below: –

• Page 7 – Cemetery guidelines [Green Burial Area], item 12– additional wording to be added [temporary metal nameplates will be removed 12 months after the date of burial].
• Page 7 – Cemetery guidelines [Green Burial Area], item 22 – additional guidelines [the Green Burial Area will be actively managed in a wildlife-friendly way].
• Page 8 – Cemetery fees – increase the fee for the removal of residual spoil to £100.
• Page 16 – Remote and Hybrid Meeting Policy – this was adopted in line with Government guidance relating to the Covid19 pandemic. At present the law does not permit remote and hybrid meetings, however pressure is being put on the Government to allow local authority meetings to take legally take place using remote and hybrid access so I recommend that the policy is retained for the time being.
• Page 17 – Risk Assessment Policy and Procedure – I recommend the removal of item 3 under the Procedure as many of the Risk Assessments are now carried out by the Village Warden.
• Page 22 – Risk Assessment Appraisals – under the Annual assessments, add Cemetery memorials and a prompt to apply for the title absolute for cemetery land in 2033.
• Page 25 – Risk Assessment templates – under Cemetery, add Cemetery sections A, B and C to the list.
• Page 32 – Terms of Reference – remove the word Churchyard from the Cemetery and Village Green group as the management of this has been taken over by North Northants Council.
• Page 32 – Terms of Reference for the Local Environment Group – remove the reference to the Conservation Area at the rear of St Mary’s Church.
• Page 33 – Terms of Reference for the Highways Representative – change all references to Northamptonshire County Council to North Northants Council.
• Page 33 – Terms of Reference for the Planning Group – add the following [the Clerk will forward emails detailing each planning application for Bozeat to all members of the parish council]. Also change all references to Northamptonshire County Council to North Northants Council.
• Page 36 – Insurance Register – make amendments as per the Insurance Report.