Agenda and approved minutes – October 2023

Document Date

16/10/2023

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 16th OCTOBER 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 18th September 2023.

 

  1. Matters arising from the previous meeting/s: –
  2. Amendments to insurance cover.
  3. Circulating documents – to note the progress of any packs that are circulating.
  4. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  5. Village Risk Assessments – review of templates/schedule.
  6. List of council achievements – to note that this is ongoing.
  7. Doctor’s surgery – issues with access to services.
  8. Santa Pod questionnaires and contact forms.
  9. Well-being project.

 

  1. Council Services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance; cleaning of war memorial].
  4. Cemetery – provision of War Graves Commission sign.
  5. Cemetery – grass-cutting contract from 1st April 2024 – to review the current provision and consider alternative options.
  6. Cemetery – to consider accepting an anvil as a memorial to a local blacksmith.
  7. Allotments – general report.
  8. Allotments – to receive an update on maintenance works [replacement noticeboard; replacement gate post].
  9. Allotments – to consider the amount of rent due for quarter-sized plots from 1st January 2024.
  10. Allotments – to note that the annual meeting of tenants will be held on Saturday,18th November from 11am.

 

  1. Local Environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way.
  5. Village Warden.
  6. BEES Group.
  7. St Mary’s Road – wide verge.
  8. Verge mowing – to note any issues and/or revisions to the mowing map/schedule.
  9. Easton Lane – to investigate the ownership of the wide verge between Easton House and York Cottage and consider maintaining the area to benefit nature.
  10. Village Green – to consider providing wildflower signs to protect areas.
  11. Footpath crossing signs – to consider providing footpath warning signs for the A509 where the footpath crosses the road.

 

  1. Planning – to receive a report.
  2. Current/new planning applications.

 

  1. Representatives’ reports – to receive the following reports.
  2. Bozeat Playing Field Association.
  3. Bozeat Primary School.
  4. Police Liaison.
  5. Public transport.
  6. NNC parish and ward meetings.
  7. NorthantsCALC AGM – 7th

 

  1. Village Hall Working Party – to accept a report.

 

  1. IT and Website.
    1. Website migration – to discuss any outstanding items.
    2. Purchase of a mobile phone for council use – to receive a report and agree a *policy [*please refer to the copy provided for the last meeting].

 

  1. Calendar of Meetings – to agree the schedule of meetings for 2024.

 

  1. Review of the Clerk’s Salary – *this item will be discussed with the press and public excluded and may be moved to the end of the meeting.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local Events.
    1. 11th/12th November 2023 – Remembrance Day/Sunday – to note that 6 large poppies and a wreath have been ordered.
    2. 2nd December 2023 – Christmas Tree Lights – update.
    3. May 2024 – to consider holding an event on the Village Green, possibly to include a Meet The Village event.
    4. 6th June 2024 – 80th anniversary of D-Day.
    5. 14th July 2024 – Summer Fete at the Playing Field.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Bank card for council use – to receive a report.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Revision of policies and guidelines.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. Cemetery – repairs to railings.
    7. Cemetery – tree safety assessments.
    8. Village Green CCTV and planters.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will take place on Monday, 20th November 2023, immediately following Public Participation at 7pm. The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

SIGNED BY LYNDIS PAYNE, CLERK TO BOZEAT PARISH COUNCIL.

 

 

Page 2152

 

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 16th OCTOBER 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: – Cllrs Skittrall [Chairman]; Brown; Docker; Duckles; Foward; Gibbins; Morris; Pollard; Pritchard and Steel.

 

PUBLIC: – There were no members of the public present at the meeting.

 

It was resolved to accept apologies for absence received from Cllr Cooke.

  1. Declarations of interest.
  • Cllr Duckles declared a pecuniary interest in agenda item 5h.
  • Cllr Docker declared a non-pecuniary interest in agenda item 6g.
  • Cllr Steel declared a non-pecuniary interest in agenda item 12.

 

The minutes from the meeting of Bozeat Parish Council held on 18th September 2023 were proposed as correct by Cllr Duckles.  This was seconded by Cllr Foward and a vote was taken = 6 for with 4 abstentions, motion carried.

 

  1. Matters arising.
  2. Amendments to insurance cover – Cllr Morris reported that good progress has been made on this.
  3. Circulating documents – one pack is currently circulating.
  4. Training – no courses were requested by members of the council.
  5. Village Risk Assessments – Cllr Morris reported that this is progressing well.
  • List of council achievements – the Clerk reported that work on this project is ongoing.
  1. Doctor’s surgery – replies received from Peter Bone MP and Aspiro Healthcare. It was resolved to write again to Aspiro Healthcare and request a meeting with representatives from the Parish Council.
  2. Santa Pod questionnaires and contact forms – these were distributed ready for delivery by the next meeting. Cllr Duckles reported that a speed check van was on Allens Hill for one recent Santa Pod meeting but the bulk of the traffic arriving for the event had already passed through the village [between 6-9am].  Resolved to pass this information onto the Police.
  3. Well-being project – Cllr Docker reported that this has now passed and she had received no response to her calls and emails. It was resolved to remove this item from the agenda.

 

  1. Council services.
  2. Cemetery – general report – thanks were recorded to Cllr Gibbins for providing cover for the Burial Registrar at two funerals. It was resolved to add to the agenda for the next meeting consideration of amending the access to the car park and repairing the access lane, as tarmac and concrete is lifting.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance; cleaning of war memorial] – Cllr Docker reported that the promised cleaning of the war memorial had not taken place and she had obtained an alternative quote which is cheaper than the original agreed quote. It was resolved to accept the quote from Maynard’s to clean the war memorial, costing £600 plus VAT.
  4. Cemetery – provision of War Graves Commission sign – it was reported that this has been installed and agreed to remove this item from the agenda.

Cemetery – grass-cutting contract from 1st April 2024, review of the current provision.  It was resolved that tenders be sought for comparison, Cllrs Brown, Docker and Gibbins to liaise.

 

Page 2153 – 16th October 2023

 

  • Cemetery – to consider accepting an anvil as a memorial to a local blacksmith – it was resolved that this be accepted, and agreed that it could be incorporated in the new area of garden of remembrance on section C. It was further resolved that the family be asked for details of any memorial nameplate and method of securing the anvil, once in position.
  1. Allotments – general report. A formal request to plant a plum tree on an allotment has been received, noted that this is a replacement tree and agreed that permission be granted.
  2. Allotments – to receive an update on maintenance works [replacement noticeboard; replacement gate post]. It was resolved to issue an Odd Job form for this work.
  3. Allotments – to consider the amount of rent due for quarter-sized plots from 1st January 2024. A report was provided detailing current rents and a previous council decision not to collect rents due that are less than £10.  Following discussion, Cllr Pritchard proposed that the rent paid for quarter-sized plots be £12 for the year with tenants who are pensioners paying £10 for the year, this was agreed, with 1 abstention.
  4. Allotments – it was noted that the annual meeting of tenants will be held on Saturday,18th November from 11am.

 

  1. Local environment.
    1. Highways – including parking restrictions and speed reduction near the primary school. Cllr Foward presented a report and expressed frustration at the lack of response regarding the VDS project, it was resolved to ask our NNC representatives to chase up this on our behalf.  It was noted that the double-yellow lines requested for the Harrold Road/Allens Hill junction have not yet been installed.
    2. Street lights – no issues were noted.
    3. Parish Paths Warden/Rights of Way – Cllr Steel noted that a section of TA10 has been fenced-off and it was resolved that this be an agenda item for the next meeting and that all members have a look at this before then, Cllr Brown to check ownership of the land. A resident had requested that signs be installed on the A509 to warn drivers that a public footpath crosses the road and it was resolved to ask NNC Highways to consider this, copying in our NNC members.
    4. Village Warden – reported noted as received.
    5. BEES Group – no group meeting held this month, but members have planted wildflowers in several areas recently.
    6. St Mary’s Road – wide verge. The Clerk asked the council to consider what the aim is for this area as the original request was for the land to be transferred to the Parish Council, and then a request was that NNC manage the land in a wildlife-friendly way.  It was resolved that the Chairman and Cllr Brown liaise to look at the area and bring a recommendation back to the next meeting.
    7. Verge mowing – a complaint has been received for the standard of mowing in Little Close and a suggestion made that it be removed from the mowing schedule and managed as a wildflower area instead. Cllr Docker declared a non-pecuniary interest.  Cllr Pritchard expressed concern that the area is unsuitable for a wildflower area and would not be successfully managed.  It was resolved that the BEES group view the area and bring recommendations back to the next meeting.  Cllr Gibbins reported that a complaint had been raised about the standard of mowing in part of Easton Lane.
    8. Easton Lane – to investigate the ownership of the wide verge between Easton House and York Cottage and consider maintaining the area to benefit nature. Cllr Brown to investigate and report back at the next meeting.

 

Page 2154 – 16th October 2023

 

  1. Village Green – to consider providing wildflower signs to protect areas. Cllr Morris noted that any signs would need to be robust and aesthetically-pleasing, he will investigate and report back at the next meeting.
  2. Footpath crossing signs – this item discussed under agenda item 6c.

 

  1. Current/new planning applications – Cllr Skittrall proposed that his report [Appendix A] be accepted, this was seconded by Cllr Gibbins and agreed. Cllr Skittrall noted receipt of an email from NNC acknowledging correspondence relating to the requested turning head on Hope Street.

 

  1. Representatives’ reports.
  2. Bozeat Playing Field Association – Cllr Gibbins reported that the cricket pitch is being prepared and there are plans to amend the cctv system so that the area is covered. The new benches are now ready for collection.
  3. Bozeat Primary School – Cllr Duckles is to visit the school tomorrow to book an appointment to speak to the Headteacher.
  4. Police Liaison – Cllr Steel reported that the next group meeting is tomorrow evening.
  5. Public transport – no issues were noted.
  6. NNC parish and ward meetings – noted that no meetings are currently planned.
  7. NorthantsCALC AGM – 7th October – it was noted that no representative attended this event. Resolved to remove from the agenda.

 

  1. Village Hall Working Party.

The group to organise a meeting soon.

 

  1. IT and Website.
    1. Website migration – the Clerk reported that she had spoken to the website designer and reasons for the delay in publishing were noted. Cllr Duckles noted that it has taken too much time to get this up and running and is a drain on the Clerk’s time. It was resolved that the Chairman contacts the website designer and reports that the council requires the site to be up and running before the start of the next financial year.
    2. Purchase of a mobile phone for council use – the phone is up and running. Cllr Morris proposed that the mobile phone policy be adopted, this was seconded by Cllr Docker and agreed.

 

  1. Calendar of meetings for 2024.

It was resolved to agree the schedule of meetings for 2024.

 

Cllr Skittrall proposed that the press and public be excluded for the following item, this was agreed.

 

  1. Review of the Clerk’s salary.

Cllr Gibbins proposed that whatever percentage pay increase is awarded to local government employees, be applied to the Clerk, this was seconded by Cllr Docker and agreed, with 1 abstention.

 

  1. Crimes – no crimes notified since the last meeting.

 

  1. Local events.
    1. 11th/12th November 2023 – Remembrance Day/Sunday – it was noted that the Bozeat branch of the Royal British Legion will lead a short ceremony at the war memorial in the

 

Page 2155 – 16th October 2023

 

cemetery at 11am on 11th November.  The Remembrance Sunday service will take place at 10.15am on 12th November at St Mary’s Church, followed by a short ceremony at Town Well and refreshments at TLC.

  1. 2nd December 2023 – Christmas Tree Lights – resolved that the lights be switched on at 5pm. It was agreed to ask Bozeat School if the handbell ringers would take part; to ask the Red Lion if they would like to serve mulled wine etc; to ask the church bellringers if they would ring the church bells at 5pm.  The Clerk noted a request that a designated remembrance tree be set up for those who want to acknowledge loved-ones who have died, it was agreed that the planted Christmas tree might be used for that purpose.
  2. May 2024 – to consider holding an event on the Village Green, possibly to include a Meet The Village event – agreed to defer this until the next meeting.
  3. 6th June 2024 – 80th anniversary of D-Day – agreed to defer this until the next meeting.
  4. 14th July 2024 – Summer Fete at the Playing Field – agreed to defer this until the next meeting.

 

  1. Finance
  2. Payments – Cllr Skittrall proposed that a report [Appendix B] be accepted that the funds transfer and payments listed on it be approved. This was seconded by Cllr Pritchard and agreed.  The Clerk noted the amount of interest being received on the savings account.
  3. Bank card for council use – to receive a report. The Chairman reported that a debit card could be obtained for the council’s account but the issue is the requirement to ensure protection from fraud.  He suggested that a small safe be purchased to contain the card, the Chairman and Vice-Chairman to have access to the code but not the Clerk.

 

It was resolved to acknowledge receipt of correspondence received since the last meeting.

 

  1. On hold agenda items
    • Emergency Plan review.
    • Audit of local council adopted policies and procedures.
    • Revision of policies and guidelines.
    • Thank You event for village volunteers.
    • Meet The Village event.
    • Cemetery – repairs to railings.
    • Cemetery – tree safety assessments.
    • Village Green CCTV and planters.

 

  1. Items for the next agenda.
  • Cemetery access lane resurfacing and creation of additional access to the car park.
  • A509 footpath crossing signs.
  • TA10 land.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will take place on Monday, 20th November 2023, immediately following Public Participation at 7pm.  The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

There being no further business, the Chairman declared the meeting closed.

 

 

Signed by the Chairman, 20th November 2023.