Agenda and approved minutes – March 2024

Document Date

23/04/2024

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 18th MARCH 2024, IMMEDIATELY FOLLOWING THE ANNUAL PARISH MEETING FOR BOZEAT AT 7pm AND THEN PUBLIC PARTICIPATION. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 19th February 2024.

 

  1. Matters arising from the previous meeting/s: –
  2. Circulating documents – to note the progress of any packs that are circulating.
  3. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  4. Doctor’s surgery – to note that a letter has been sent to Gen Kitchen M.P.
  5. Santa Pod questionnaires and contact forms – survey results.
  6. IT and Website – to report any issues.
  7. Grass cutting and grounds maintenance contracts from 1st April 2024.
  8. Emergency Plan review – to note that work has begun on a new plan.
  9. Commemorative nameplates – to consider providing memorial nameplates for two former members of Bozeat Parish Council [1 nameplate to be attached to the cemetery lodge and 1 to be attached to the Village Sign]. Nameplates would cost £25 each [aluminium] or £40 [brass] including the engraving costs

 

  1. Council services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance].
  4. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park.
  5. Cemetery – repairs to railings – to consider replacing sections with a new hedge.
  6. Allotments – general report.
  7. Allotments – to receive an update on maintenance works [replacement plan for noticeboard].

 

  1. Local environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way – request for 40mph speed limit for the A509 Bozeat Bypass.
  5. Village Warden.
  6. BEES Group – to note the resignation of Cllr Morris and to appoint a new leader of the Group.
  7. St Mary’s Road – to consider measures to reduce dog fouling in the area.
  8. Village Green – to consider providing wildflower signs to protect areas and to consider renewing the energy agreement with e-on Next for the electrical cabinet.

 

  1. Planning – to receive a report.
  2. Current/new planning applications.
  3. Former Nene Milling site – to note that a request for the name of Lt John Ahern to be used for the development has been sent.
  4. Solar Farm proposals – to receive reports from a recent events.

 

  1. Representatives’ reports – to receive the following reports.
  2. Bozeat Playing Field Association.
  3. Bozeat Primary School.
  4. Police Liaison.
  5. Public transport.
  6. NNC parish and ward meetings.

 

  1. Village Hall Working Party – to accept a report.

 

  1. Village Produce Show – to consider providing a grant towards the cost of additional signs for this event.

 

  1. Email Policy – to consider adopting a policy for council emails.

 

  1. Casual Vacancy – to acknowledge the resignation of Will Morris and to note the required procedures.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local events.
    1. To consider appointing an events manager for the annual Christmas Tree and lights event.
    2. 17-19th May 2024 – Annual Waendel Walk.
    3. 6th June 2024 – 80th anniversary of D-Day.
    4. 14th July 2024 – Summer Fete at the Playing Field, to incorporate a Meet The Village event.
    5. 17th August 2024 – Annual Produce Show.
    6. 16th December 2024 – 80th anniversary of the death of Lt John Ahern – to consider organising an event to commemorate this anniversary.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Credit/Debit card – to note that an application for a business debit card has been submitted to Lloyds Bank.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On hold – to note the following agenda items are on hold
    1. Audit of local council adopted policies and procedures.
    2. Thank You event for village volunteers.
    3. Cemetery – tree safety assessments.
    4. Village Green CCTV and planters.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will be held on Monday, 22nd April 2024. Please note that this meeting will be one week later than previously advertised.  The meeting will be held at TLC, Dychurch Lane, Bozeat and immediately following Public Participation.

 

 

SIGNED BY LYNDIS PAYNE, CLERK TO BOZEAT PARISH COUNCIL

 

 

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A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 18th         MARCH 2024, IMMEDIATELY FOLLOWING THE ANNUAL PARISH MEETING FOR BOZEAT AT 7pm AND THEN PUBLIC PARTICIPATION. 

THIS MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: – CllrsSkittrall [Chairman]; Brown; Docker; Duckles; Gibbins; Pollard; Pritchard and Steel.

 

PUBLIC: – One member of the public was present at the meeting, together with Cllr Tom Partridge-Underwood [North Northants Council].

 

ISSUES RAISED BY THE PUBLIC: –

  • Solar farm proposals. Cllr Skittrall advised that he will be declaring an interest as he is an advisor for CPRE on renewable energy.
    It was suggested that the parish council work in conjunction with other councils
  • Blocked drains causing problems during recent heavy rainfall.
  • £3m government grant given to North Northants Council for the provision of electric vehicle infrastructure.
  • £800,000 government grant to help the homeless with complex needs.

 

It was resolved to accept apologies for absence received from Cllrs Cooke and Foward.  It was reported that Cllr Morris has resigned from the council.

  1. Declarations of interest.
  • Agenda item 7 – Cllr Skittrall declared a non-pecuniary interest in proposals for a solar farm close to the village.

 

The minutes from the meeting of Bozeat Parish Council held on 19th February 2024 were proposed as correct by Cllr Pritchard, this was seconded by Cllr Gibbins and unanimously agreed.

 

It was resolved to bring forward agenda item 7 to this point in the meeting.

 

  1. Current/new planning applications – Cllr Skittrall proposed that his report [Appendix A] be accepted, this was seconded by Cllr Docker and agreed.
  2. Former Nene Milling site – it was noted that North Northants Council had advised that the name Ahern will be used for the new development unless any objections are raised.
  3. Solar Farm proposals – Cllr Skittrall reported that he had attended a recent co-design event and had circulated slides from the meeting, the originally advertised

Page 2180 – 18th March 2024.

 

meeting had been fully booked.  Cllr Docker asked if there will be further meetings.

Cllr Skittrall reported that the developers had secured an agreement for a 500MW connection into the existing sub-station at Grendon and this is probably why such a large scheme has been proposed.  It was resolved to request a ward meeting of local parishes to discuss the proposals.

 

  1. Matters arising from the previous meeting/s: –
  2. Circulating documents – it was noted that only one pack has been circulating and this has been completed.
  3. Training – it was reported that Cllr Steel is to attend a Cemetery Management course and resolved that this be paid for from the training budget.
  4. Doctor’s surgery – it was noted that a letter has been sent to Gen Kitchen M.P. Cllr Skittrall reported that he had attended a recent LAP [health and wellbeing] meeting and had subsequently raised this issue with the LAP. It was resolved that Cllrs Docker and Skittrall should share the responsibility of LAP representative and that future meetings be attended.
  5. Santa Pod questionnaires and contact forms – it was noted that 1 further form has been received and the spreadsheet containing the results updated. Noted that an informal discussion is planned for after this meeting.
  • IT and Website – the Clerk reported an issue with uploading documents last week, this has been resolved.
  1. Grass cutting and grounds maintenance contracts from 1st April 2024. Cllr Docker reported that costs had been requested for more frequent cutting to reduce the volume of clippings left behind after each cut, the maximum number of cuts per year would be 17 and the council is not charged if a cut is not completed.  Cllr Gibbins proposed that the quote received from R & G for 17 cuts in the cemetery, costing £7860 and 17 cuts of the verges, village green, town well and other occasional cuts, costing £8968 be accepted.  This was seconded by Cllr Docker and agreed.  Cllr Gibbins asked that areas not to be cut be clearly identified for the contractors.
  2. Emergency Plan review – noted that work has begun on the new plan.
  3. Commemorative nameplates – draft nameplates were provided and discussed. It was resolved to purchase two aluminium nameplates, costing £25 each with the wording to be agreed.

 

  1. Council services.
  2. Cemetery – general report –Cllr Docker reported that the paths had been treated for moss, she provided a report on a recent complaint about spoil dumping on and around a grave, which had been investigated. A low wall surrounding the base of the large copper beech tree needs repairing.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance] – noted that work is ongoing.
  4. Cemetery – repairs to the surface of the access lane and the provision of additional access to the car park. A quote had been received from R & G for the provision of additional access to the car park but a bigger project to provide electricity to the lodge and repair the damaged driveway may be considered. Following discussion, it was agreed that delegated powers be given to Cllrs Gibbins and Skittrall to investigate the car park access project, with any costs being taken from the

Page 2181 – 18th March 2024.

 

cemetery extension budget.

  1. Cemetery – repairs to railings – it was resolved to move this item to On Hold and to

consider a budget for a future project.

  1. Allotments – Cllr Pollard reported that he had spoken to the manager and no issues were reported. The water supply has been turned back on ready for the growing season.
  2. Allotments – to receive an update on maintenance works [replacement plan for noticeboard] – noted that Cllr Brown has this in hand.

 

  1. Local environment.
  2. Highways – including parking restrictions and speed reduction near the primary school. A report was noted as received and it was reported that some work to clear drains has been carried out.  A resident has raised concerns about speeding on Mile Street and it was agreed to investigate the possibility of placing the speed monitor in that location for a few weeks.  A request was received for it then to be moved to the top of London Road.  A suggestion of reducing the speed limit to 20mph was discussed, noting the time and effort it has taken to try and get a 20mph limit for outside the primary school.  Signs at Mears Ashby advise that 20mph is recommended.  It was suggested that these issues could be raised at one of the NNC/Keir open sessions.
  3. Street lights – no issues noted. Cllr Brown reported inconsistencies with the street lights on an interactive map he had been checking.
  4. Parish Paths Warden/Rights of Way – request for 40mph speed limit for the A509 Bozeat Bypass. Cllr Pritchard noted that footpaths are muddy but no other issues have been reported. No news on the speed reduction request.  The Clerk reported that she had submitted an update to a previous street doctor report relating to the obscured footpath crossing signs on the A509 Bozeat Bypass.
  5. Village Warden – no report received.
  6. BEES Group – Cllr Duckles reported that the future of the BEES group might be for it to become independent of the parish council and dovetail with the Churchyard Conservation Group. Two members represent the parish council, Cllrs Duckles and Pritchard and annual funding could be offered for projects, in a similar way to the playing field.  Control of areas of verge being actively maintained for wildlife would remain with the parish council.  This was agreed.
  • St Mary’s Road – reduction of dog fouling in the area. Cllr Duckles reported that he has produced signs and will install them soon subject to approval of wording by the council.
  1. Village Green – wildflower signs to protect areas and renewal of the energy agreement with e-on Next for the electrical cabinet. The Clerk reported that she has investigated signs online but not yet found something suitable.  The energy agreement will run out in July.

 

  1. Planning – this item already discussed earlier in the meeting.

 

  1. Representatives’ reports
  2. Bozeat Playing Field Association – a report was read as received. Cllr Gibbins reported that evidence of dormant wasps’ nests had been discovered during ground works in the play area.

Page 2182 – 18th March 2024.

 

  1. Bozeat Primary School – Cllr Duckles reported that he had been unable to attend a recent meeting of the Governing Body.
  2. Police Liaison – Cllr Steel reported that she had been unable to join an online PLR meeting as the link had not been sent. The Safer Communities event she and Cllr Pritchard were to attend has been postponed.
  3. Public transport –it was reported that the local taxi service has ended due to retirement. Some issues with bus service timings due to road works were noted.
  4. NNC parish and ward meetings – a parishes forum meeting is to be requested.

 

  1. Village Hall Working Party.

Cllr Gibbins reported that the group had met with Frances Harris from NorthantsACRE recently and she had advised that a formal committee to manage the hall and trust be set up sooner rather than later.  A draft constitution will be sent to all members of the council to view.  Cllr Brown asked about the detailed layout of the hall and dimensions and it was agreed that he join the working party. It was noted that the hall needs to be multi-purpose to enable the fullest use.

 

  1. Village Produce Show.

It was resolved that the Clerk should order the signs requested.

 

  1. Email Policy.

The Chairman reported that, in order to comply with FOI requirements, it is important that parish council business is done on council emails.  Emails may be copied to personal email addresses for the purpose of monitoring incoming emails but all emails sent on behalf of Bozeat Parish Council should be sent from a council email address.  A draft policy was presented to the council and Cllr Skittrall proposed that it be adopted, this was seconded by Cllr Steel and agreed.

 

  1. Casual Vacancy.

It was resolved to formally acknowledge the resignation of Will Morris and to advise North Northants Council of the vacancy, this to be advertised in the next issue of Bozeat Matters magazine.

 

  1. Police
  2. Crimes – no local crimes notified.

 

It was reported that a car had caught fire on Allens Hill recently, causing damage to a litter bin and agreed to investigate submitting a claim to the owner’s insurers.

 

  1. Local events.
    1. Events manager for the annual Christmas Tree and lights event – it was resolved to invite Nick Gibbins to manage the annual Christmas Tree and lights.
    2. 17-19thMay 2024 – Annual Waendel Walk – poster and information received.
    3. 6th June 2024 – 80th anniversary of D-Day – it was resolved that a working party, comprising Cllrs Docker, Gibbins and Skittrall, arrange an event.
    4. 14th July 2024 – Summer Fete at the Playing Field, to incorporate a Meet The Village event. Cllr Docker reported that the working party met recently and have requested a budget be set aside towards costs. £500 is left over from the cancelled event in 2023 although some expenses were incurred, and Cllr Docker proposed that an

Page 2183 – 18th March 2024.

 

additional amount of up to £550 be agreed, this was seconded by Cllr Duckles and agreed.

  1. 17thAugust 2024 – Annual Produce Show. The Chairman agreed to present the cup at this event should he still be in post.
  2. 16thDecember 2024 – 80th anniversary of the death of Lt John Ahern – it was agreed to hold a brief event prior to the council meeting on 16th The Clerk to investigate the whereabouts of the relics from the crash and to see if Lt Ahern’s family can be contacted and also his squadron to advise them of the event planned. Mr Green has offered to help with organisation.

 

  1. Finance
  2. Payments – Cllr Pritchard proposed that a report [Appendix B] and the fund transfers and payments listed on it be approved. This was seconded by Cllr Gibbins and agreed.
  3. Credit/Debit card – to note that an application for a business debit card is about to be submitted to Lloyds Bank after the application has been checked.

The Clerk reported that she had received the notification of audit arrangements for 2023-2024 accounts.

 

It was resolved to acknowledge receipt of correspondence received since the last meeting.

 

  1. On hold – noted that the following agenda items are on hold
    1. Audit of local council adopted policies and procedures.
    2. Thank You event for village volunteers.
    3. Cemetery – tree safety assessments.
    4. Village Green CCTV and planters.

 

  1. Items for the next agenda
  • Audit of 2023-2024 accounts.
  • BEES group.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will be held on Monday,22nd April 2024.  Please note that this meeting will be one week later than previously advertised.  The meeting will be held at TLC, Dychurch Lane, Bozeat and immediately following Public Participation.

 

There being no further business the Chairman declared the meeting closed.

 

 

 

Signed by Brian Skittrall, Chairman. 22nd April 2024.