Agenda and approved minutes – 19th June 2023

Document Date

19/06/2023

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 19th JUNE 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 15th May 2023.

 

  1. Matters arising from the previous meeting/s: –
  2. Amendments to insurance cover.
  3. Circulating documents – to note the progress of any packs that are circulating.
  4. Website migration – to discuss any outstanding items.
  5. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  6. Play area inspection report.
  7. Village Risk Assessments – review of templates/schedule.
  8. Skills audit – to produce a list.
  9. List of council achievements.
  10. Doctor’s surgery – issues with access to services.
  11. Casual vacancy – to consider applications to fill the vacancy by co-option as an election hasn’t been called.
  12. Mobile phone for council use.
  13. List of Roles and Responsibilities – to review and update the list.

 

  1. Council Services – to receive reports.
  2. Cemetery – general report, including memorial inspections.
  3. Cemetery – applications for permission to place memorials/headstones in the cemetery.
  4. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance].
  5. Allotments – general report.
  6. Allotments – to receive an update on maintenance works [replacement noticeboard/replacement gate post/boot scrapers].

 

  1. Local Environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way.
  5. Village Warden.
  6. BEES Group – to receive a report and approve the expenditure of up to £100 for the purchase of resources.
  7. St Mary’s Road verge – to note that North Northants Council have refused a request to transfer ownership of the area to Bozeat Parish Council and to consider alternative options.
  8. Verge mowing – to note any issues and/or revisions to the mowing map/schedule.

 

  1. Planning – to receive reports.
  2. Current/new planning applications.

 

  1. Representatives Reports – to receive the following reports.
  2. Bozeat Playing Field Association.
  3. Bozeat Primary School.
  4. Police Liaison meetings.
  5. Public transport.
  6. NNC parish and ward meetings – ward meeting requested to discuss Santa Pod traffic issues.

 

  1. Santa Pod traffic issues – to approve the production and distribution of leaflets.

 

  1. New village hall – design and business plan.

 

  1. Bozeat Village Produce Show – to consider a request for financial support towards the cost of professional advertising signs.

 

  1. Chairman’s expenses – to consider paying an allowance to the Chairman towards costs incurred during the term of office ended May 2023 [the allowance paid in 2022 was £600.

 

  1. Housing Needs Survey – to note that survey forms were sent out on 2nd June by Midlands Rural Housing.

 

  1. Mobile Speed Monitor – to approve the purchase of replacement batteries for this equipment.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local Events.
    1. 15th July 2023 – Annual Summer Fete – to receive a report from the working party, approve the cost of printing flyers and finalise arrangements for distribution of flyers, setting up and running the event.
    2. 2nd December 2023 – Christmas Tree Lights– to agree details for this event.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Village Green CCTV and planters – to agree a budget for this project.
  4. Audit of 2022-2023 accounts – to note that the Annual Return has been submitted and the required public notices posted on our website.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Revision of policies and guidelines.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. Cemetery – repairs to railings.
    7. Cemetery – tree safety assessments.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will take place on Monday, 17th July 2023, immediately following Public Participation at 7pm. The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

SIGNED BY LYNDIS PAYNE, CLERK TO BOZEAT PARISH COUNCIL.

 

 

 

Page 2135 – 19th June 2023.

 

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 19th JUNE 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: – Cllrs Skittrall [Chairman]; Brown; Docker; Duckles; Gibbins; Pollard and Pritchard.

 

PUBLIC: – Two members of the public were present at the meeting.

 

MATTERS RAISED BY THE PUBLIC: –

  • Application to join the Parish Council.
  • Interest in agenda item 13.

 

It was resolved to accept apologies for absence received from Cllrs Cooke; Forward and Morris.

  1. Declarations of interest.
  • Cllr Duckles declared a non-pecuniary interest in agenda item 11.
  • Cllr Skittrall declared a pecuniary interest in agenda item 12.

 

The minutes of the meeting of Bozeat Parish Council held on 15th May 2023 were proposed as correct by Cllr Duckles, this was seconded by Cllr Pritchard and a vote was taken = 4 for with 3 abstentions.

 

  1. Matters Arising.
  • Amendments to insurance cover – the Clerk reported that Cllr Morris had recommended that the council completes a full review of all items covered prior to the end of the current multi-year deal [June 2024]. It was resolved that the review be completed prior to the end of 2023, this to be an agenda item for the November meeting.  
  1. Circulating documents – noted that two packs are currently circulating.
  2. Website migration – the Clerk to chase up the web-designer to complete the Crown and Country page and publication of the site.
  3. Training – noted that a number of courses are now available and the council has a training budget available.
  4. Play area inspection report – Cllr Gibbins reported that a couple of minor repairs are outstanding.
  5. Village Risk Assessments – agreed to defer this item until the next meeting.
  6. Skills audit – the Clerk to remind those members who have yet to send in their information.
  7. List of council achievements – this is ongoing.
  8. Doctor’s surgery – resolved to send a reply to the letter received in May.
  9. Casual vacancy – it was noted that no election has been called so the council may co-opt a new member. The vacancy was advertised in Bozeat Matters and one application received.  Cllr Pritchard proposed that Katy Steel be invited to join Bozeat Parish Council, this was seconded by Cllr Gibbins and agreed.
  10. Mobile phone for council use – it was resolved that the IT Working Party should meet to discuss options.
  11. List of Roles and Responsibilities – the list was reviewed and updated.

 

  1. Council Services.
  2. Cemetery – Cllr Docker reported that memorial inspections have been completed in areas B and C and she has been pleased with the actions taken by those relatives who have been contacted. It was resolved to provide information about the memorial inspections in the next

Page 2136 – 19th June 2023.

 

issue of Bozeat Matters magazine. Following complaints about the grass-cutting, Cllr Docker held a positive meeting with the contractor and a recent cut has improved matters.  The cleaning of the war memorial is expected to take place in August.  Flower beds on area A need attention and it was suggested that the BEES group may take these on, with future maintenance being investigated.

  1. Cemetery – applications for permission to place memorials/headstones in the cemetery. Cllr Docker reported that several applications have been received and approved since the last meeting.  It was resolved to remove this item from the agenda as the Cemetery Representative is able to approve applications without referring back to full council.
  2. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance]. Cllr Docker reported that she had met with the contractor and agreed the details of the extension, costings for the work will be obtained.
  3. Allotments – Cllr Pollard reported that there are no problems with the allotments. The Clerk reported receipt of a second email from a resident complaining about an allotment near to her property.  The Manager has inspected the plot and has reported that it is being worked on.  Agreed to send a suitable reply.
  4. Allotments – to receive an update on maintenance works [replacement noticeboard/replacement gate post/boot scrapers]. Noted that these works are pending.

 

  1. Local Environment.
  2. Highways – a report was noted, as received. FixMyStreet reported that the no cycling sign removed in Court Lane will be reinstated once ground works on a property have been completed.
  3. Street Lights – no issues reported.
  4. Parish Paths Warden/Rights of Way – reported that a stile on TA 2 has not yet been repaired.
  5. Village Warden – no report this month.
  6. BEES Group – Cllr Duckles reported that the resources requested are not immediately needed. Cllr Gibbins proposed that £100 be allocated towards costs incurred by the BEES Group in the current financial year, this was seconded by Cllr Pritchard and agreed.
  • St Mary’s Road verge – it was noted that North Northants Council have refused a request to transfer ownership of the area to Bozeat Parish Council. It was resolved to check how long it has been since Bozeat Parish Council took over responsibility for verge mowing and add a note to the risk assessment schedule to claim land when sufficient time has elapsed.
  1. Verge mowing – email received thanking the mowers for leaving flowers to bloom. Bozeat W.I. want to maintain the area around the two planters they manage near to the village sign.  Noted that verges in parts of St Mary’s Road have not been cut, some complaints received have been relating to clippings being left behind, noted that the current contract does not require the collection of clippings.

 

  1. Current/new planning applications – Cllr Skittrall proposed that his report [Appendix A] be accepted, this was seconded by Cllr Pritchard and agreed. Items included on the report were discussed.

 

  1. Representatives Reports.
  2. Bozeat Playing Field Association – a report was noted as received. A cricket square is to be reinstated on the field, with one of three football pitches being relinquished to make sufficient space.  A team will use the cricket pitch regularly for matches.  The contractors who installed the MUGA have failed to respond to requests for an annual maintenance schedule so alternative quotes are now being sought, this to be an agenda item for the next meeting.
  3. Bozeat Primary School – noting that there have been some issues with council emails, it was

agreed to write a letter to the Headteacher, introducing Cllr Duckles and inviting FOBS to

 

Page 2137 – 19th June 2023.

 

have a stall at the village fete.  Cllr Brown reported that the email issues have related to upgrades to some email systems which have meant that council emails have been identified as spam and rejected.  He has worked to resolve this issue.

  1. Police Liaison meetings – Cllr Gibbins reported that meetings are now held on Zoom but when he is regularly not available to attend.
  2. Public transport – Cllr Pollard reported that services are running well.
  3. NNC parish and ward meetings – the Clerk reported that she had emailed the ward councillors requesting a meeting.

 

  1. Santa Pod traffic issues.

Cllr Duckles reminded members of the discussion that took place at the last meeting and issues with traffic.  Santa Pod had agreed to have marshals directing and monitoring traffic at large events but had only done so once, although some signs had been erected. Cllr Docker felt that the issue was more about traffic management.  Cllr Brown had downloaded data from the speed monitoring equipment and the data suggested that it isn’t just traffic travelling to Santa Pod that is speeding, he suggested that the entire village be subject to a speed limit of 20mph.  Cllr Skittrall reported that Podington Parish Council have requested a trial of the noise monitoring equipment we have asked Northants Police and Peter Bone MP to investigate.  Cllr Gibbins asked if Santa Pod might fund this equipment?  Cllr Skittrall also reported that he has asked North Northants Council to set up an official route to Santa Pod using the A509 to the Irchester roundabout and up Gypsy Lane. He reported that he has produced a revised survey leaflet, incorporating some of the content from the first draft, which is more of a questionnaire with tick boxes for responses.  It was resolved to circulate the revised leaflet, create an email address for responses and to provide addresses in the village where hard copies could be dropped off.  It was further resolved to look at an online version of the survey using Survey Monkey.

 

  1. New Village Hall.

It was resolved to set up a working party to produce a business plan for the new village hall, agreed that Cllrs Brown; Duckles; Gibbins; Pritchard and Skittrall with Terry Lyall form the working party.

 

  1. Bozeat Village Produce Show.

A request for support towards the cost of signs for the annual show was discussed and Cllr Pritchard proposed that a grant of up to £150 be made, this was agreed with 1 abstention.

 

  1. Chairman’s Expenses.

Cllr Skittrall declared a pecuniary interest in this item and left the room, Cllr Pritchard took the chair.  Cllr Pritchard proposed that an allowance of £700 be paid to the Chairman towards expenses incurred during the year ended May 2023, this was seconded by Cllr Brown and agreed.

 

  1. Housing Needs Survey.

It was noted that survey forms were sent out on 2nd June by Midlands Rural Housing.  Concern was raised that there may be accountability issues with the forms and their purpose.  It was resolved that the Clerk contacts North Northants Council to see if they are aware of the survey.

 

  1. Mobile Speed Monitor.

It was reported that the batteries for the equipment may need replacing soon, two are inserted in the equipment whilst a further two are recharged.  Cllr Gibbins reported that the batteries seem to need recharging more frequently now.  The cost of new batteries would be

around £70-80 each.  It was resolved to give delegated powers to Cllr Gibbins to order new batteries as and when required in order to keep the equipment working efficiently.

Page 2138 – 19th June 2023.

 

  1. Crimes – none reported since the last meeting. The Clerk reported that she had been contacted by a village resident concerned that children are smoking underneath the leylandii trees at the rear of the Village Green.  There are issues with litter and noise as well as the danger of causing a fire.  It was resolved to forward the information to Northants Police.  It was noted that the current owners of the garden which borders the trees has confirmed that he has photographs showing that the land used to extend to a fence which bordered the path along Fish Alley.

 

  1. Local Events.
    1. 15th July 2023 – Annual Summer Fete – Cllr Gibbins reported that the flyers are being printed and the cost is being covered by the sponsors. Volunteers to deliver the leaflets were identified, as well as to set up the fete on the day and help to run it.
    2. 2nd December 2023 – Christmas Tree Lights – it was resolved to defer this item until next month.

 

  1. Finance
  2. Payments – Cllr Skittrall proposed that a report [Appendix B] and the payments listed on it be approved, this was seconded by Cllr Pollard and agreed. The inclusion of VAT on the water invoice for the allotments was discussed and it was resolved that the Clerk checks with the company that this should be paid.
  3. Village Green CCTV and planters – it was resolved to defer this and move it to on hold.
  4. Audit of 2022-2023 accounts – it was noted that the Annual Return has been submitted and the required public notices posted on our website.

 

It was resolved to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold Agenda Items.
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Revision of policies and guidelines.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. Cemetery – repairs to railings.
    7. Cemetery – tree safety assessments.

 

  1. Items for the Next Agenda.
  • Disposal of old laptop.

 

  1. Date and time of Next Meeting.

It was noted that the next meeting of Bozeat Parish Council will take place on Monday, 17th July 2023, immediately following Public Participation at 7pm.  The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

Signed by the Chairman, Brian Skittrall, 17th July 2023.