Agenda and approved minutes – January 2023

Document Date

16/01/2023

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 16th JANUARY 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 19th December 2022.

 

  1. Matters arising from the previous meeting/s: –
  2. Circulating documents – to note the progress of any packs that are circulating.
  3. Website migration – update on progress.
  4. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  5. Play area inspection – update on repairs.
  6. Noticeboard – bird spikes – work in progress.
  7. Parish Council logo.
  8. Village Risk Assessments – review of templates/schedule.
  9. Parish Council emails – to consider upgrading the provision to enable more efficient working – report from working party.
  10. North Northants Council Electoral Review.
  11. Skate ramp resurfacing – to note and address issues with the quality of work.

 

  1. Council Services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – applications for permission to place memorials or headstones in the cemetery.
  4. Cemetery – to receive an update on maintenance works [tree safety assessments; extension to Garden of Remembrance].
  5. Cemetery – to consider sending out to tender the contracts for grounds maintenance from 1st April 2023.
  6. Allotments – general report, including annual rent collection.
  7. Allotments – to receive an update on maintenance works [replacement noticeboards].

 

  1. Local Environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way.
  5. Village Warden.
  6. Village Green – to discuss measures to prevent unauthorised parking and access.
  7. BEES Group – to receive a report.
  8. Litter bin for outside the village shop – update on potential cost of additional emptying.
  9. St Mary’s Road verge – to consider requesting a transfer of ownership of the wide verge at the junction of St Mary’s Road and London Road to Bozeat Parish Council.
  10. Verge mowing – to consider sending out to tender the verge mowing contract from 1st April 2023.
  11. Planter sponsorship – to discuss an offer to sponsor several or all planters by a local business in return for the hosting of an advert.

 

  1. Planning – to receive reports.
  2. Current/new planning applications.

 

  1. Representatives Reports – to receive the following reports.
  2. Bozeat Playing Field Association – car park extension and resurfacing; annual accounts.
  3. Bozeat Primary School.
  4. JAG and Police Liaison meetings.
  5. Public transport.
  6. NNC parish and ward meetings.

 

  1. Santa Pod traffic issues – to discuss issues from the 2022 season and consider measures to reduce issues in 2023.
  2. Skills audit – to consider creating a list of members’ skills.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local Events.
    1. Purchase of a portable PA system for use at small public events.
    2. To consider adopting a Local Events Policy.
    3. 6th May 2023 – Coronation of King Charles III – to consider holding a public event to mark this.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Precept for 2023-24 – to note that a precept request has been submitted to NNC.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Skate ramp repairs to side panel.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. New village hall – design and business plan.
    7. Village Green – CCTV and planters.
    8. Cemetery – memorial inspections.
    9. Cemetery – repairs to railings.
    10. Cemetery – purchase of land to extend the cemetery.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will take place on Monday, 20th February 2023. The meeting will be held at TLC, Dychurch Lane, Bozeat following Public Participation at 7pm.

 

SIGNED BY LYNDIS PAYNE, CLERK TO BOZEAT PARISH COUNCIL

 

 

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 16th JANUARY 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: – Cllrs Skittrall [Chairman]; Brown; Cooke; Docker; Duckles; Foward; Morris; Pollard and Pritchard.

 

PUBLIC: – No members of the public were present at the meeting and apologies were received from North Northants Councillors Griffiths and Partridge-Underwood.

 

It was resolved to accept apologies for absence received from Cllrs Dudley-Smith and Gibbins.

  1. Declarations of interest.

No new declarations of interest were recorded.

 

The minutes from the meeting of Bozeat Parish Council held on 19th December 2022 were proposed as correct by Cllr Skittrall, seconded by Cllr Morris and agreed.

 

  1. Matters arising.
  2. Circulating documents – it was noted that one pack is still circulating.
  3. Website migration – the Clerk reported that work has begun on the Crown and Country page.
  4. Training – no new courses requested by members or officers.
  5. Play area inspection – it was noted that the ground works repairs have been chased.
  6. Noticeboard – bird spikes – noted that work is in progress.
  7. Parish Council logo – Cllr Cooke to email a copy of the draft logo to all members.
  8. Village Risk Assessments – Cllr Morris is reviewing the current templates/schedule. Cllr Docker asked if the person undertaking the assessments must have received training, resolved to investigate this.
  9. Parish Council emails – Cllr Brown to investigate options for upgrading the council’s email provision.
  10. North Northants Council Electoral Review – it was resolved to display a poster on our noticeboard and Facebook page.
  11. Skate ramp resurfacing – noted that adverse weather conditions have delayed the required work.

 

  1. Council services.
  2. Cemetery – a report was noted, as received. Two priorities have been budgeted for and it was resolved to move the repairs to the perimeter fencing and tree assessments to on-hold, pending budget provision.
  3. Cemetery – no new applications for permission to place memorials or headstones have been received.
  4. Cemetery – to receive an update on maintenance works [tree safety assessments; extension to Garden of Remembrance]. It was noted that a quote for tree safety inspections has been requested.
  5. Cemetery – grounds maintenance from 1st April 2023. It was resolved that the Clerk should produce an analysis of the costs of grass cutting for the cemetery, verges and playing field for 2022, and that a small working party reviews the analysis, once produced.  It was noted that the quality of work done is not an issue, it is just the costs incurred.
  6. Allotments – it was agreed that Cllr Brown should arrange for the removal of an apple tree from an abandoned plot. The Clerk reported that rent reminder letters had been sent out

 

Page 2114 – 16th January 2023

Page 2115 – 16th January 2023

 

last week and 3 remain outstanding.

  1. Allotments – replacement noticeboard. This is pending.

 

  1. Local environment.
  2. Highways – a report was noted, as received. Cllr Foward provided additional information relating to speed reduction measures on Harrold Road and reported that the project has received support from the Primary School.
  3. Street lights – two lights have been reported as faulty; a light in Bull Close is working intermittently and is the responsibility of the Parish Council; a light in St Mary’s Road is out and is the responsibility of North Northants Council, who have noted that this is a cabling problem which will be resolved soon.
  • Parish Paths Warden/Rights of Way – the height of a stile on TA1 was noted as difficult and it was resolved to report this using Street Doctor.
  1. Village Warden – a report was noted, as received. It was noted that a water leak on Easton Lane has now been repaired.  It was reported that water is flowing from Town Well onto Dychurch Lane and it was agreed to issue an odd jobs order form for an inspection and resolution of the issue.

Cllr Skittrall proposed that the press and public be excluded whilst an item is discussed confidentially, this was seconded by Cllr Docker and unanimously agreed.

  1. Village Green – it was resolved to respond to the FOI request and follow up with a letter.

The meeting then moved out of confidential.

  1. BEES Group – it was noted that the group will meet via Zoom on Wednesday at 7pm.
  2. Litter bin for outside the village shop – it was resolved to chase up a response to our requests for costs to empty the bin more frequently.
  3. St Mary’s Road verge – transfer of ownership – it was agreed to allow more time for North Northants Council to respond to our request. Parking on the grass has stopped following to placing of a prominent notice on the land.  Cllr Pollard asked about the provision of a bus shelter near to the stop and it was reported that objections by nearby residents had prevented this in the past.
  4. Verge mowing – contract from 1st April 2023. This to be considered with all grass cutting in the parish.
  5. Planter sponsorship – following discussion it was resolved not to agree to sponsorship, however the playing field would be happy to discuss potential sponsorship opportunities.

 

  1. Current/new planning applications – Cllr Skittrall proposed that a report [Appendix A] be accepted, this was seconded by Cllr Foward and agreed. Cllr Skittrall provided additional information relating to applications in Fullwell Road and London Road and noted that Planning Enforcement is checking issues with a property in Harrold Road.

 

  1. Representatives’ reports.
  2. Bozeat Playing Field Association – Cllr Cooke reported that the committee will meet tomorrow evening. The Chairman reported that the council needs to see a copy of the annual accounts ready for when the budget allowance is discussed.  Cllr Cooke to email members with an overview of the current financial situation.
  3. Bozeat Primary School – no issues noted.
  4. JAG and Police Liaison meetings – noted that the JAG group may be discontinued, Cllr Skittrall is to attend a meeting where this will be discussed.
  5. Public transport – no issues with the service reported. It was noted that the Village Hopper service has been accepted for the £2 bus cap scheme
  6. NNC parish and ward meetings – none scheduled.

 

 

Page 2116 – 16th January 2023.

 

  1. Santa Pod traffic issues.

Cllr Morris noted that the parish council had agreed last year that a resolution of issues caused by traffic travelling to Santa Pod Raceway would be one of their priorities.  He feels that the situation is worsening each year as the business attempts to recoup losses suffered during the pandemic lockdowns.  Most of the regular events at the track don’t appear to cause major issues, only the larger events where the public is encouraged to bring their own vehicles to race.  Cllr Morris asked that the council tells the management of Santa Pod what they expect them to do to resolve the issues being caused and suggested creating a list of measures we feel is appropriate.  He felt it important to take action now before the season starts in the Spring.  Cllr Duckles noted that Santa Pod Raceway has been operating for many years and seems to be immune to the issues they cause in the neighbouring villages, we need to find their Achilles Heel.  Can we find out how they are licences and attack them that way?  Cllr Skittrall reported that Bedford Borough Council will be the licensing authority.  Cllr Morris noted that neither Wollaston nor Irchester Parish Council considered Santa Pod traffic to be an issue when it was raised at a North Northants Council ward meeting last year.  It was resolved that Cllr Morris prepare a list of measures and plan of action and email it to the Chairman.

 

  1. Skills audit.

It was resolved that the Clerk should create a table, listing the skills offered by members of the council, this not to be for publication.

 

  1. Crimes – two crimes were reported in Irchester since the last meeting.

 

  1. Local events.
    1. Portable PA system for use at small public events – waiting for costs to be provided.
    2. Local Events Policy – Cllr Morris proposed that the basic policy be accepted, noting that this can be amended as and when additions are identified. It was further agreed to accept the checklist produced for the Christmas Tree lighting event and adapt this for each event planned.
    3. Saturday 6th May 2023 – Coronation of King Charles III – it was agreed to hold an event on the Village Green, this to be an agenda item for the next meeting. It was noted that North Northants Council are preparing guidance for events.

 

  1. Finance
  2. Payments – Cllr Skittrall proposed that a report [Appendix B] be accepted and the payments listed on it be approved. This was seconded by Cllr Foward and agreed.
  3. Precept for 2023-24 – it was noted that a precept request of £36750 has been submitted to NNC.

 

The list of correspondence received since the last meeting was noted.

 

  1. On hold agenda items – noted that the following are on hold: –
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Skate ramp repairs to side panel.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. New village hall – design and business plan.
    7. Village Green – CCTV and planters.
    8. Cemetery – memorial inspections.
    9. Cemetery – repairs to railings.

Page 2117 – 16th January 2023.

 

  1. Cemetery – purchase of land to extend the cemetery.

 

  1. Items for the next agenda.
  • To consider part funding VDS equipment.
  • Coronation of King Charles III.
  • Revision of the Green Burial Area in the Cemetery.
  • Issues with the Bozeat Doctor’s surgery.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will take place on Monday, 20th February 2023.  The meeting will be held at TLC, Dychurch Lane, Bozeat following Public Participation at 7pm.

 

 

Signed by the Chairman, 20th February 2023.