Agenda and approved minutes – February 2024

Document Date

19/03/2024

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 19th FEBRUARY 2024, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the Annual Finance meeting of Bozeat Parish Council held on 8th January 2024.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 15th January 2024.

 

  1. Matters arising from the previous meeting/s: –
  2. Circulating documents – to note the progress of any packs that are circulating.
  3. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  4. List of council achievements – to consider where to display this on the website.
  5. Doctor’s surgery – to consider what further action can be taken.
  6. Santa Pod questionnaires and contact forms – survey results.
  7. IT and Website – to report any issues with the site.

 

  1. Council Services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance].
  4. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park.
  5. Cemetery – repairs to railings – to consider replacing sections with a new hedge.
  6. Cemetery – to consider providing memorial nameplates for two former members of Bozeat Parish Council [nameplates to be attached to the lodge]. Nameplates would cost £25 each [aluminium] or £40 [brass] including the engraving costs.
  7. Allotments – general report.
  8. Allotments – to receive an update on maintenance works [replacement plan for noticeboard].

 

  1. Local Environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way – including consideration of measures to protect walkers crossing the A509 Bozeat Bypass.
  5. Village Warden.
  6. BEES Group.
  7. St Mary’s Road – to consider the purchase of a wildlife camera, costing around £80 in order to identify those allowing their dogs to foul this area.
  8. Village Green – to consider providing wildflower signs to protect areas.
  9. Planters – to agree to pay the annual grant to organisations/individuals who are looking after planters.

 

  1. Planning – to receive a report.
  2. Current/new planning applications.
  3. Name for the development on the former Nene Milling site.

 

  1. Representatives’ reports – to receive the following reports.
  2. Bozeat Playing Field Association.
  3. Bozeat Primary School.
  4. Police Liaison.
  5. Public transport.
  6. NNC parish and ward meetings.

 

  1. Grass Cutting and Grounds Maintenance Contracts from 1st April 2024.
    1. Verges
    2. Playing Field

 

  1. Village Hall Working Party – to accept a report.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local Events.
    1. To consider appointing an events manager for the annual Christmas Tree and lights event.
    2. Notifying North Northants Council of events – to note that any events where over 500 people are expected to attend must be notified.
    3. 17-19th May 2024 – Annual Waendel Walk.
    4. May 2024 – to consider holding an event on the Village Green, possibly to include a Meet The Village event.
    5. 6th June 2024 – 80th anniversary of D-Day.
    6. 14th July 2024 – Summer Fete at the Playing Field.
    7. August 2024 – Annual Produce Show.

 

  1. Emergency Plan Review.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Insurance – review of the council’s insurance cover.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Audit of local council adopted policies and procedures.
    2. Thank You event for village volunteers.
    3. Meet The Village event.
    4. Cemetery – tree safety assessments.
    5. Village Green CCTV and planters.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will be held on Monday, 18th March 2024. The meeting will be held at TLC, Dychurch Lane, Bozeat and immediately follow the Annual Parish Meeting for Bozeat at 7pm and then Public Participation.

 

SIGNED BY LYNDIS PAYNE, CLERK TO BOZEAT PARISH COUNCIL.

 

 

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A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 19th         FEBRUARY 2024, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: – Cllrs Skittrall [Chairman]; Brown; Docker; Duckles; Foward; Gibbins; Morris; Pollard; Pritchard and Steel

 

PUBLIC: – No members of the public were present at the meeting.

 

It was resolved to accept apologies for absence received from Cllr Cooke.

  1. Declarations of interest.

No new declarations of interest were received.

 

  1. Minutes from the Annual Finance meeting.

The minutes from the Annual Finance Meeting of Bozeat Parish Council held on 8th January 2024 were proposed as correct by Cllr Duckles.  This was seconded by Cllr Gibbins and a vote was taken = 7 for with 3 abstentions, motion carried.

 

The minutes from the meeting of Bozeat Parish Council held on 15th January 2024 were proposed as correct by Cllr Foward.  This was seconded by Cllr Skittrall and a vote was taken = 7 for with 3 abstentions, motion carried.

 

  1. Matters arising: –
  2. Circulating documents – it was noted that one pack is currently circulating.
  3. Training – upcoming training courses for IT, equality, diversity and inclusion were noted.
  4. List of council achievements – it was noted that this has now been published as a separate page on the council’s website and can be added to. It was resolved to remove this item from the agenda.
  5. Doctor’s surgery – the Chairman reported that he will attend an upcoming LAP meeting and raise our concerns. Cllr Morris suggested that a letter be sent to the new MP for this constituency welcoming her and advising her of the issues being faced, this was agreed.
  6. Santa Pod questionnaires and contact forms – no forms received since the last meeting.
  7. IT and Website – Cllr Docker reported that the list of meeting dates shows with the earliest at the bottom of the page meaning that there is a need to scroll down the

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page to find the date of the latest meeting.  It was suggested that, for future years, no more than two meetings are loaded onto the website in advance, but that a full list of dates for the year be displayed on a separate page, agreed.

 

  1. Council services.
  2. Cemetery – general report – Cllr Docker reported that there are no issues in the cemetery at present. Trees have been purchased for graves in the Green Burial area and will be planted soon.  The Chairman reported that a letter had been received from Anglian Water warning that there may be a leak, as a result he had turned off the supply temporarily.  Following discussion, it was agreed to contact Anglian Water and ask them to check the smart meter that was fitted recently.  It was noted that the path between sections C and D is very mossy and resolved to ask for it to be cleared.  Trees overhanging the garden of a private property was discussed and it was agreed to take no action.  A storage box has been attached to the car park railings and it was agreed to monitor this.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance]. It was reported that work is underway on this project.
  4. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park. It was agreed that a small working party should investigate this project.
  5. Cemetery – repairs to railings – to consider replacing sections with a new hedge. It was noted that some sections of railings are quite bent and some are no longer attached to the base rail. It was resolved to obtain costs for replacing some of the railings as a budget will be required, noting that there are some spare sections stored in the lodge.  It was further resolved to investigate replacing some sections with hedging.
  6. Cemetery – to consider providing memorial nameplates for two former members of Bozeat Parish Council. It was noted that two former members of Bozeat Parish Council have passed away recently and discussions with family were outlined to the meeting.  The family of Fred Dilley have asked for a nameplate to be placed on the village sign that he designed and raised funds for and it was agreed to investigate further.
  • Allotments – general report – it was noted that all rents have now been received and all plots now let.
  1. Allotments – to receive an update on maintenance works [replacement plan for noticeboard]. It was noted that Cllr Brown will organise the replacement plans.

 

  1. Local environment.
  2. Highways – a report was accepted as received. Cllr Foward updated the council on issues listed on the report and noted that the meeting planned for 16th has been deferred until 28th  Cllr Gibbins reported a blocked drain on London Road and Cllr Duckles noted that a drain in the school car park is blocked, could this be cleared by Highways?  Cllr Foward to investigate.  An email received from a resident about mud flowing onto the highway from a field in Hensmans Lane was noted and will be reported.
  3. Street lights – no issues were reported.
  4. Parish Paths Warden/Rights of Way – it was noted that our request for a lower

Page 2174 – 19th February 2024.

 

speed limit along the A509 Bozeat Bypass is being considered.  It was resolved to report the obscured pedestrians crossing signs to Fix My Street.

  1. Village Warden – a report was accepted as received.
  • BEES Group – Cllr Morris reported that a meeting of the group is to be arranged. The group is considering the feasibility of creating a Coronation Community Orchard.
  1. St Mary’s Road – to consider the purchase of a wildlife camera, costing around £80. Cllr Steel showed a camera she has in her garden and outlined the practicalities of use.  Cllr Brown asked what would be the purpose of a camera and it was reported that this is to identify those owners who regularly allow their dog/s to foul the area and do not pick up.  It was suggested that warning signs would be required and Cllr Duckles proposed putting up signs in the area, this was agreed.
  2. Village Green – to consider providing wildflower signs to protect areas. The Clerk to investigate appropriate signs. It was noted that the current energy supply agreement for the Village Green cabinet will need renewing later this year, this to be an agenda item for the next meeting.  It was reported that Bozeat W.I. are to replace a tree that has failed.
  3. Planters – it was reported that all groups/individuals who are currently taking care of planters have agreed to continue for a further year and resolved to pay a grant of £25 per planter.

 

  1. Current/new applications – Cllr Skittrall proposed that a report [Appendix A] be accepted, this was seconded by Cllr Foward and agreed. Proposals for a large solar farm close to the village was discussed, the Chairman and Cllr Steel had attended a briefing and information from that briefing was provided.  It was agreed that the Chairman should attend a design workshop of 5th  Comments on local social media sites were noted.  It was resolved to include a brief report in the June issue of Bozeat Matters.
  2. Name for the development on the former Nene Milling site. It was noted that the parish council has formally requested that the name of Lt John Ahern be used.  Cllr Brown suggested that, if the name is not used for the development, the new village hall could bear the name and information about him could be included.  It was noted that the site has now been cleared ready for building work to begin.

 

It was resolved to take agenda item 11 next.

 

  1. Village Hall Working Party.

The Chairman reported that the working party had met and agreed a list of optional extras which had been submitted to the developer, these will be over-cost extras, such as fitting out the kitchen, additional solar panels etc.  Cllr Morris asked if the project has progressed past the initial discussion stage and the Chairman reported that he is to meet with another, local village hall group to obtain information about potential running costs, issues etc.  The Chairman felt that this is an opportunity for the village that should be proceeded with, even if there are additional costs incurred because the long-term future of the church hall is not secure.

 

 

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  1. Representatives’ reports.
  2. Bozeat Playing Field Association – Cllr Gibbins reported that the recent bad weather

has largely prevented the playing of sport.  Some recent vandalism has been reported to the PCSO. The planned maintenance visit to the MUGA is due in the spring.  One tree on the perimeter of the field fell and had to be removed recently.  An issue with the emptying of the wheelie bins has been resolved, thanks to the NNC representatives, what had been a free service now has to be paid for as the playing field is considered to be a commercial property.

  1. Bozeat Primary School – Cllr Duckles reported that he has been accepted onto the Governing Body and visited the school recently, he is also in contact with FOBS.
  2. Police Liaison – Cllr Steel presented a report. She noted that the Beat Bus arrived in the village without notice and has commented on this.  It was resolved that Cllrs Pritchard and Steel should attend a Safer Communities Event at a cost of £60.
  3. Public transport – Cllr Pollard reported that there has been some recent disruption to the W8 service because of road closures in Wellingborough.
  4. NNC parish and ward meetings – no recent meetings held.

 

  1. Grass Cutting and Grounds Maintenance Contracts from 1st April 2024.

Cllr Gibbins reported that he and Cllr Docker had met with Ken at R & G to discuss all contracts.

  1. Cemetery – Cllr Docker had outlined areas of concern.
  2. Verges – a map of the verges in the village was passed to Cllr Morris so that areas not to be cut for conservation purposes can be clearly identified. Cllr Gibbins reported that more frequent cuts should resolve the issues with clippings not being collected.  The cost of 17 cuts per year has been requested for consideration.  It was noted that the contractor only invoices for cuts completed.
  3. Playing Field – the Playing Field Chairman and Cllr Gibbins have discussed contract details with the contractor.

Cllr Gibbins then proposed that all contracts with R & G continue for a further year from 1st April 2024, with an option to continue for the following year, if all is satisfactory.  This was seconded by Cllr Steel and agreed.

 

  1. Village Hall Working Party– this item taken earlier in the meeting.

 

  1. Crimes – no crimes notified since the last meeting, although social media posts reporting damage to vehicles were noted.

 

  1. Local events.
    1. To consider appointing an events manager for the annual Christmas Tree and lights event. It was resolved to defer this item until the next meeting. Cllr Gibbins reported that the small Christmas tree on the village green may need some trimming.
    2. Notifying North Northants Council of events – it was noted that any events where over 500 people are expected to attend must be notified to NNC. Agreed to remove this item from the agenda.
    3. 17-19thMay 2024 – Annual Waendel Walk.
    4. May 2024 – to consider holding an event on the Village Green, possibly to include a

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Meet The Village event. It was suggested that this be incorporated with the Summer Fete and it was agreed to create a list of local groups/organisations that could be invited.

  1. 6th June 2024 – 80th anniversary of D-Day. It was resolved to investigate the arrangements for beacon lighting events.
  2. 14th July 2024 – Summer Fete at the Playing Field.
  3. 17thAugust 2024 – Annual Produce Show. It was agreed to add to the agenda for the next meeting, a request for funding towards the cost of additional signs.

The Chairman noted that this year marks 80 years since Lt John Ahern was killed and it was agreed to consider marking this event.  The Clerk to investigate the date of his death and the whereabouts of the box of shrapnel that had been collected from the crash site.

 

  1. Emergency Plan Review.

It was reported that the working party had met and it had been decided to create a new plan from scratch.  Work is underway on this project.

 

  1. Payments – Cllr Skittrall proposed that a revised report [Appendix B] be accepted and the payments listed on it be approved. Cllr Duckles asked that interest rates on savings accounts be investigated.  The Clerk to obtain a credit or debit card for the council.
  2. Insurance –review of the council’s insurance cover. It was noted that this has been completed, with thanks recorded to Cllr Morris. Agreed to remove this from the agenda.

 

It was resolved to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Audit of local council adopted policies and procedures.
    2. Thank You event for village volunteers.
    3. Meet The Village event.
    4. Cemetery – tree safety assessments.
    5. Village Green CCTV and planters.

 

  1. Items for the next agenda.
  • Energy supply for the Village Green.
  • Funding towards the cost of additional signs for the Annual Produce Show.
  • Commemoration of 80th anniversary of Lt John Ahern’s death.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will be held on Monday, 18thMarch 2024.  The meeting will be held at TLC, Dychurch Lane, Bozeat and immediately follow the Annual Parish Meeting for Bozeat at 7pm and then Public Participation.

 

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There being no further business the Chairman declared the meeting closed.

 

 

Signed by the Chairman, 18th March 2024.