Agenda and approved minutes – February 2023

Document Date

20/02/2023

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 20th FEBRUARY 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the Annual Finance Meeting for Bozeat Parish Council held on 9th January 2023.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 16th January 2023.

 

  1. Matters arising from the previous meeting/s: –
  2. Revision of Policies/Guidelines etc.
  3. Amendments to insurance cover.
  4. Circulating documents – to note the progress of any packs that are circulating.
  5. Website migration – to note that work on the Crown and Country page has been prioritised.
  6. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  7. Play area inspection – to note that the groundworks required have been completed.
  8. Noticeboard – bird spikes – work in progress.
  9. Parish Council logo.
  10. Village Risk Assessments – review of templates/schedule.
  11. Parish Council emails – to consider upgrading the provision to enable more efficient working – report from working party.
  12. North Northants Council Electoral Review.
  13. Skate ramp – to note and address issues with the quality of work to the surface and to agree repair works to the supporting structure.
  • Skills audit – to produce a list.
  1. List of council achievements – to consider creating a list.

 

  1. Council Services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – applications for permission to place memorials/headstones in the cemetery.
  4. Cemetery – to receive an update on any maintenance works [extension to Garden of Remembrance].
  5. Cemetery – to consider sending out to tender the contracts for grounds maintenance from 1st April 2023.
  6. Cemetery – to consider revising the Green Burial Area in order to permit additional burials.
  7. Allotments – general report, including annual rent collection.
  8. Allotments – to receive an update on any maintenance works [replacement noticeboards].

 

  1. Local Environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school – to note that an application for grant funding through the Road Safety Community Fund has been submitted.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way.
  5. Village Warden.
  6. Village Green – to discuss measures to prevent unauthorised parking and access.
  7. BEES Group – to receive a report.
  8. Litter bin for outside the village shop – to note that North Northants Council is unable to offer additional emptying of this bin.
  9. St Mary’s Road verge – to consider requesting a transfer of ownership of the wide verge at the junction of St Mary’s Road and London Road to Bozeat Parish Council.
  10. Verge mowing – to consider sending out to tender the verge mowing contract from 1st April

2023.

  1. Planters – to consider paying an annual grant of at least £25 each towards the costs incurred in maintaining the planters on the village approaches and next to the village sign.

 

  1. Planning – to receive reports.
  2. Current/new planning applications.

 

  1. Representatives Reports – to receive the following reports.
  2. Bozeat Playing Field Association – car park extension and resurfacing; annual accounts.
  3. Bozeat Primary School.
  4. JAG and Police Liaison meetings.
  5. Public transport – to note that a Village Hopper report has been received.
  6. NNC parish and ward meetings.

 

  1. Santa Pod traffic issues – to agree a list of demands to be sent to Santa Pod Raceway.

 

  1. Doctor’s Surgery – to discuss issues relating to the current G.P. provision.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local Events.
    1. Portable PA system for use at small public events.
    2. Coronation of King Charles III – to consider holding a public event to mark this.
    3. 12-14th May 2023 – Waendel Walk – to note that St Mary’s Church will be a checkpoint on Saturday, 13th May and to organise a rota for card stamping duties.
    4. 6th June 2023 – 80th anniversary of D-Day – to consider taking part in the national Beacon event.
    5. Summer Fete – to set up a working party to liaise with the Playing Field and organise a combined village event.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. VDS equipment – to consider budget virements to provide funds for this project.
  4. Budgets – to receive a report from the working party looking at the detailed budgets.
  5. Changes to VAT rules for sporting fees.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Skate ramp repairs to side panel.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. New village hall – design and business plan.
    7. Village Green – CCTV and planters.
    8. Cemetery – memorial inspections – to note that this item will appear on the next agenda.
    9. Cemetery – repairs to railings.
    10. Cemetery – purchase of land to extend the cemetery.
    11. Cemetery – tree safety assessments.

 

  1. To receive any items for the next agenda.
  • Budget for BPFA projects.
  • Cemetery memorial inspections.
  • Funding for the Summer Fete.
  • Rented Christmas trees.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will take place on Monday, 20th March 2023, immediately following the Annual Parish Meeting for Bozeat which will start at 7pm and then Public Participation. The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

SIGNED BY THE CLERK TO BOZEAT PARISH COUNCIL.

 

 

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 20th FEBRUARY 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm.  THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

PRESENT: – Cllrs Brown; Cooke [Chairman]; Docker; Duckles; Foward; Gibbins; Morris; Pollard and Pritchard.

 

PUBLIC: – No members of the public were present at the meeting.

 

It was resolved to accept apologies for absence received from Cllrs Dudley-Smith and Skittrall.

  1. Declarations of interest.
  • Cllr Pollard declared a non-pecuniary interest in planning application NW/23/0000051/FUL.

 

  1. Minutes [Annual Finance Meeting].

The minutes of the Annual Finance Meeting for Bozeat Parish Council held on 9th January 2023 were proposed as correct by Cllr Foward and seconded by Cllr Docker.  A vote was taken = 7 for with 2 abstentions, motion carried.

 

  1. Minutes [Council Meeting].

The minutes of the meeting of Bozeat Parish Council held on 16th January 2023 were proposed as correct by Cllr Foward and seconded by Cllr Brown.  A vote was taken = 8 for with 1 abstention.

 

  1. Matters arising: –
  2. Revision of Policies/Guidelines etc – it was resolved to defer this item.
  3. Amendments to insurance cover – it was resolved that Cllr Morris will lead a small working party to review the council’s insurance cover.
  4. Circulating documents – one pack is currently circulating.
  5. Website migration – the Clerk reported that she has completed her work to upload content to the new site.
  6. Training – no new requests to attend courses were received.
  7. Play area inspection – it was noted that the groundworks required have been completed. Minor repairs to equipment have been organised and equipment which has been vandalised requires repairing.
  8. Noticeboard – it was reported that the work to paint and install bird spikes was completed today and it was resolved to remove this item from the agenda.
  9. Parish Council logo – mock ups of the new design prepared by Cllr Pollard together with suggestions for fonts for the text were presented for consideration. It was resolved to agree the design with thanks to Cllr Pollard for his work.  It was further agreed to give delegated powers to Cllrs Brown and Pollard to progress the logo.
  10. Village Risk Assessments – Cllr Morris to provide a report ready for the next meeting.
  11. Parish Council emails – it was resolved that requests for additional storage space for emails should be made to the IT Working Party and to remove this item from the agenda.
  12. North Northants Council Electoral Review – amendments to the electorate forecasts have been received and members were encouraged to check these out.
  13. Skate ramp – Cllr Gibbins reported that the missing screws have been installed. Quotes for work to repair the hole in the side panel will be circulated prior to the next meeting.
  14. Skills audit – members were encouraged to provide this information.
  15. List of council achievements – Cllr Cooke to produce a list. It was suggested that this could be an agenda item for the Annual Parish Meeting – agreed.

 

Page 2118 – 20th February 2023.

Page 2119 – 20th February 2023.

 

  1. Council services.
  2. Cemetery – Cllr Docker reported that there is no report and no issues identified.
  3. Cemetery – applications for permission to place memorials/headstones in the cemetery – none
  4. Cemetery – update on any maintenance works [extension to Garden of Remembrance] – this to be considered in April.
  5. Cemetery – grounds maintenance contract from 1st April 2023 – Cllr Docker recommended that the current contract be extended for a further year and that the grass cutting contracts be an agenda item for the October meeting, providing time to consider options before the budget is set. This was agreed.
  6. Cemetery – Green Burial Area – it was agreed to remove this item from the agenda.
  • Allotments – the Clerk reported that all rents have been received. It was resolved to accept a quote of £100 to remove a tree from a plot and issue an odd job order to clear the plot, once the tree has been removed.
  1. Allotments – to receive an update on any maintenance works [replacement noticeboards; boot scrapers] – noted that these projects are in hand.

 

  1. Local environment.
  2. Highways – a report received from Cllr Foward was noted. It was reported that a grant of £5000 has been awarded through the Road Safety Community Fund towards the cost of the provision of VDS equipment near to the primary school. Cllr Foward to organise a meeting with the relevant Highways officers to agree a way forward with this project.  Cllr Gibbins reported that an issue with a vehicle parked in the bay outside the shop had resulted in the Police reporting that parking has been decriminalised and is no longer a Police issue.
  3. Street Lights – a light in the High Street was reported as not working and one in St Mary’s Road was on during the day.
  4. Parish Paths Warden/Rights of Way – Cllr Pritchard reported that the stile on TA17 which was difficult to use has been replaced with a kissing gate.
  • Village Warden – a report was noted.
  1. Village Green – unauthorised parking and access.

Cllr Cooke proposed that the press and public be excluded whilst a confidential item was discussed, this was unanimously agreed.  It was further resolved to take no further action relating to the access issue.

  1. BEES Group – Cllr Morris reported that the group had held a productive meeting last month and wildflower seeds have been purchased. Additional areas that could be used for wildflower planting were suggested.
  2. Litter bin for outside the village shop – it was reported that North Northants Council would not provide additional emptying of the current bin, even if the Parish Council agreed to pay for the service. It was suggested that a wheelie bin be used to empty the bin, when full, and that an Odd Job Order be issued for this work.
  3. St Mary’s Road verge – transfer of ownership of the wide verge at the junction of St Mary’s Road and London Road to Bozeat Parish Council. It was resolved to chase up a response to our request.  The Clerk reported that she had submitted a report to North Northants Council about substantial dog fouling on this land and it was agreed to take action to try and identify the person who is routinely allowing their dog to foul the area.
  4. Verge mowing – it was agreed to extend the current contract for a further year and consider costs at the October meeting.
  5. Planters – it was resolved to pay an annual grant of £25 each towards the costs incurred in maintaining the planters on the village approaches and next to the village sign.

 

 

Page 2120 – 20th February 2023.

 

  1. Current/new planning applications – Cllr Docker proposed that a report [Appendix A] be accepted and this was unanimously agreed. Cllr Pollard declared a non-pecuniary interest in planning application NW/23/00051/FUL.

 

  1. Representatives’ reports.
  2. Bozeat Playing Field Association – a report was received and noted.
  3. Bozeat Primary School – no news.
  4. JAG and Police Liaison meetings – it was reported that meetings are likely to be held six-monthly.
  5. Public transport – a six-monthly Village Hopper report had been received. Cllr Pollard requested that voluntary contributions are included in the report as a matter of routine, the Clerk to contact Cogenhoe and Whiston Parish Council to request this.
  6. NNC parish and ward meetings – none scheduled.

 

  1. Santa Pod traffic issues.

Cllr Skittrall had sent a report advising that he had discovered that Google maps sent drivers from the M1 to Santa Pod via Bozeat.  He reported that he has contacted North Northants Council and Peter Bone M.P. to ask for measures to be taken to discourage drivers from using this route.

 

  1. Doctor’s surgery.

Concern was expressed that it is no longer possible to see a GP at the Bozeat surgery and it was agreed to send a letter to Peter Bone M.P. advising that residents have been asked to travel to Corby and that the surgery has been a vital village asset which is no longer available to residents.

 

  1. Crimes – three crimes were reported in the local area.

 

  1. Local events.
    1. Portable PA system for use at small public events – this is pending.
    2. Coronation of King Charles III – it was suggested that a small event with music, an outside bar and food be organised on the Village Green for Sunday, 7th May to coincide with the national Sunday Lunch to mark the coronation. The working party to organise this event to comprise Cllrs Docker; Duckles and Skittrall.
    3. 12-14th May 2023 – Waendel Walk – it was noted that this event will be organised by Wellingborough Town Council.
    4. 6th June 2023 – 80th anniversary of D-Day – it was noted that we can use the beacon we already have and resolved to participate in this commemoration.
    5. 15th July 2023 – Summer Fete – it was resolved to set up a working party to liaise with the Playing Field to organise this event, Cllrs Docker; Duckles and Skittrall to represent the Parish Council.

 

  1. Payments – Cllr Cooke proposed that a report [Appendix B] and the payments listed on it be approved. This was seconded by Cllr Foward and agreed.
  2. VDS equipment – to consider budget virements to provide funds for this project. It was resolved to defer this item pending the planned meeting with Highways officers.
  3. Budgets – to receive a report from the working party looking at the detailed budgets. It was resolved to defer this item.
  4. Changes to VAT rules for sporting fees – the Clerk reported receipt of new guidance relating to claiming VAT and advised that no action is required.

 

 

 

Page 2121 – 20th February 2023.

 

It was resolved to acknowledge receipt of correspondence received since the last meeting.

  • Invitations to an event at St Mary’s Church.
  • Problem with access to the defibrillator cabinet were reported – this to be an agenda for the next meeting.

 

  1. On hold agenda items.
    1. Emergency Plan review.
    2. Audit of local council adopted policies and procedures.
    3. Skate ramp repairs to side panel.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. New village hall – design and business plan.
    7. Village Green – CCTV and planters.
    8. Cemetery – memorial inspections – to note that this item will appear on the next agenda.
    9. Cemetery – repairs to railings.
    10. Cemetery – purchase of land to extend the cemetery.
    11. Cemetery – tree safety assessments.

 

  1. Items for the next agenda.
  • Budget for BPFA projects.
  • Funding for the Summer Fete.
  • Rented Christmas trees.
  • Defibrillator Cabinet.

 

  1. Date and time of next meeting.

The next meeting of Bozeat Parish Council will take place on Monday, 20th March 2023, immediately following the Annual Parish Meeting for Bozeat which will start at 7pm and then Public Participation.  The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

 

 

 

Signed by the Chairman, Brian Skittrall on 20th March 2023.