Agenda and approved minutes – December 2023

Document Date

18/12/2023

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 18th DECEMBER 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 20th November 2023.

 

  1. Matters arising from the previous meeting/s: –
  2. Circulating documents – to note the progress of any packs that are circulating.
  3. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  4. Village Risk Assessments – review of templates/schedule.
  5. List of council achievements – to note that this is ongoing.
  6. Doctor’s surgery – to note that a meeting has been requested.
  7. Santa Pod questionnaires and contact forms – survey results.

 

  1. Council Services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance].
  4. Cemetery – grass-cutting contract from 1st April 2024
  5. Cemetery – anvil memorial.
  6. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park.
  7. Allotments – general report.
  8. Allotments – to receive an update on maintenance works [replacement noticeboard; replacement gate post].

 

  1. Local Environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way – including consideration of measures to protect walkers crossing the A509 Bozeat Bypass.
  5. Village Warden.
  6. BEES Group.
  7. St Mary’s Road – to consider the purchase of a wildlife camera, costing around £80 in order to identify those allowing their dogs to foul this area.
  8. Verge mowing – to note any issues and/or revisions to the mowing map/schedule.
  9. Verge in Little Close – to consider the future management of a narrow strip of verge.
  10. Easton Lane – to investigate the ownership of the wide verge between Easton House and York Cottage and consider maintaining the area to benefit nature.
  11. Village Green – to consider providing wildflower signs to protect areas.

 

  1. Planning – to receive a report.
  2. Current/new planning applications.

 

  1. Representatives’ reports – to receive the following reports.
  2. Bozeat Playing Field Association.
  3. Bozeat Primary School.
  4. Police Liaison.
  5. Public transport.
  6. NNC parish and ward meetings – to note that the next ward meeting was held on 12th December at 10am.

 

  1. Village Hall Working Party – to accept a report.

 

  1. IT and Website.
    1. Website migration – to note that the new website is now live and to approve an annual hosting fee of £400.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local Events.
    1. 2nd December 2023 – Christmas Tree Lights – report from this event and arrangements for taking down the tree and lights after Christmas.
    2. May 2024 – to consider holding an event on the Village Green, possibly to include a Meet The Village event.
    3. 6th June 2024 – 80th anniversary of D-Day.
    4. 14th July 2024 – Summer Fete at the Playing Field.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Insurance – to arrange for a full review of the council’s insurance cover.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On Hold – to note the following agenda items are on hold
    1. Emergency Plan review – this to be an agenda item for the January meeting.
    2. Audit of local council adopted policies and procedures.
    3. Revision of policies and guidelines.
    4. Thank You event for village volunteers.
    5. Meet The Village event.
    6. Cemetery – repairs to railings.
    7. Cemetery – tree safety assessments.
    8. Village Green CCTV and planters.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will be the Annual Finance and Policies Review meeting on Monday, 8th January 2024. The next monthly meeting of Bozeat Parish Council will take place on Monday, 15th January 2024.  Both meeting will immediately follow Public Participation at 7pm.  The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

SIGNED BY LYNDIS PAYNE, CLERK TO BOZEAT PARISH COUNCIL.

 

Chairman’s Diary Dates: –

  • May 2024 – Waendel Walk.
  • May 2024 – Event on the Village Green.
  • 6th June 2024 – 80th Anniversary of D-Day.
  • 14th July 2024 – Summer Fete at the Playing Field.

 

Achievements – list of projects that the council hopes to achieve during this term of office.

  • Resolution of traffic issues connected with Santa Pod activities.

 

 

 

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD ON MONDAY, 18th         DECEMBER 2023, FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THE MEETING WAS HELD AT TLC, DYCHURCH LANE, BOZEAT.

 

Page 2160

 

PRESENT: – Cllrs Skittrall [Chairman]; Brown; Cooke; Docker; Duckles; Forward; Gibbins; Morris; Pritchard and Steel.

 

PUBLIC: – No members of the public were present at the meeting.

 

It was resolved to accept apologies for absence received from Cllr Pollard.

  1. Declarations of interest.

No new declarations of interest were received.

 

Cllr Morris requested an amendment to item 13d and Cllr Pritchard then proposed that the minutes from the meeting of Bozeat Parish Council held on 20thNovember2023, including the requested amendment, be accepted as a correct record.  This was seconded by Cllr Foward and a vote was taken = 9 for with 1 abstention, motion carried.

 

  1. Matters arising: –
  2. Circulating documents – it was noted that one pack is currently circulating.
  3. Training – no courses have been requested or attended since the last meeting.
  4. Village Risk Assessments – review of templates/schedule – Cllr Morris reported that he and the Clerk are to meet soon.
  5. List of council achievements – noted that this is an ongoing project and agreed to move this item to the On Hold section of the agenda.
  6. Doctor’s surgery – two letters received from Aspiro Healthcare were noted and it was resolved that the Chairman send a further letter once advice has been sought.
  7. Santa Pod questionnaires and contact forms – the Clerk presented the latest survey results and noted that forms are still being received.

 

  1. Council services.
  2. Cemetery – general report – Cllr Docker reported that rose bushes have now been set in the former flower beds on section A and some areas covered with turf.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance]. Cllrs Docker and Steel had met with the contractor to discuss the proposed extension to the Garden of Remembrance on section C and

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existing materials will be re-used to save costs.  The anvil memorial is to be incorporated into the new area.

  1. Cemetery – grass-cutting contract from 1st April 2024. Cllr Brown had provided a copy of the contract for this work; a contract is required for verge mowing.  It was resolved that Cllrs Docker and Gibbins should meet to discuss the contract requirements for verge mowing.
  2. Cemetery –anvil memorial – covered under item b.
  3. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park, Cllr Docker recommended that professional advice be sought for this project. Cllr Steel suggested that, if significant work is being done to the access lane, power be installed in the lodge.  Cllr Brown reported that power ducting is available beneath the car park already.  Cllr Docker reported that Cllr Steel will take over as Cemetery Representative from May 2024.
  • Allotments – general report – the Clerk reported that rents are currently being received.
  1. Allotments – update on maintenance works [replacement noticeboard; replacement gate post]. Noted that an odd job form has been issued for this work.

 

  1. Local environment.
  2. Highways – Cllr Foward presented his report and noted that lack of funds means that there will be no further micro-asphalting works done this year. All outstanding items have been chased.  It was reported that the top dressing on the road surface to Easton Maudit has already washed off.  A recent fatal accident on the A509 was noted.
  3. Street Lights – to report/note any lights that are not working – none noted.
  • Parish Paths Warden/Rights of Way – including consideration of measures to protect walkers crossing the A509 Bozeat Bypass. There was some discussion over the visibility, accessibility and safety of crossing the Bypass and it was agreed to request consideration of a 40mph speed limit in this area. Cllr Pritchard reported that she had used the footpath that crosses a field containing horses, following recent receipt of a complaint, she had experienced no problems.  It was thought that there are no regulations that would prevent horses being kept in the field.
  1. Village Warden – a report was noted.
  2. BEES Group – Cllr Morris presented an annual report, which was accepted. Cllr Duckles reported that the grass in Court Lane will be cut lower to permit the planting of bulbs.
  3. St Mary’s Road – to consider the purchase of a wildlife camera, costing around £80 in order to identify those allowing their dogs to foul this area. The Chairman reported that the use of cameras may bring some complaints and they must be carefully placed in order to avoid intruding into gardens/homes.
  4. Verge mowing – noted that the season has now finished and a contract is to be drawn up ready for next year. Cllr Gibbins had provided contact details for two possible alternative providers.
  5. Verge in Little Close – it was resolved to remove this item from the agenda.

Easton Lane – to investigate the ownership of the wide verge between Easton House and York Cottage and consider maintaining the area to benefit nature.  It was reported that this is all designated highways land so can be added to the verge

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mowing schedule.

  1. Village Green – to consider providing wildflower signs to protect areas. The Clerk reported that she now has obtained contact details and will pass them on to Cllr Morris.

 

  1. Current/new planning applications – Cllr Skittrall proposed that a report [Appendix A] be accepted, this was seconded by Cllr Foward and agreed. It was noted that not all the land included on an application may be in the ownership of the applicant. The Clerk reported that North Northants Council has asked for suggestions for the name of the street on the former Nene Milling site, she suggested Vixen as this was the brand name used by the company that operated on the site.  Another suggestion was Honest John, to reflect the factory opposite the site.  Agreed to submit these suggestions.

 

  1. Representatives’reports.
  2. Bozeat Playing Field Association – a report was noted as received.
  3. Bozeat Primary School – Cllr Duckles reported that he has applied to join the board of governors as a community governor. An improved Ofsted rating was noted.
  4. Police Liaison – Cllr Steel reported that there is nothing to report this month.
  5. Public transport – Cllr Gibbins reported that there are rumours circulating that the W8 service will stop but this has not been confirmed.
  6. NNC parish and ward meetings – a report from a meeting of Ward councillors with representatives from ward parishes, Wymington Parish Council, Bedford Borough Council, Northants and Bedfordshire Police and Santa Pod Raceway was noted. Cllr Brown reported that the data obtained from the speed camera is useful when discussing the impact of traffic travelling to and from the track and it was agreed that instructions on how to check the data be provided to all members.  Cllr Morris noted that boy-racer events were not what Santa Pod Raceway was set up for and requested that a separate parish council meeting be held to discuss issues and opinions, this was agreed.

 

  1. Village Hall Working Party.

Cllr Cooke reported that the working party have met and a business plan will be produced once the details of the new hall have been provided.

 

  1. IT and Website.

Website migration – it was noted that the new website is now live, some minor issues still need to be resolved but it is looking good.  Cllr Gibbins proposed that an annual hosting fee of £400 be approved, this was seconded by Cllr Cooke and agreed.  Thanks were recorded to Cllr Brown for managing the old website on behalf of the parish council since 2005.  The chairman asked that members explore the site to identify any issues that occur on their particular devices as different devices can behave differently.

 

  1. Crimes – no local crimes have been notified since the last meeting although it was noted that there is a spike of van break-ins in the Olney area.

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  1. Local events.
    1. 2nd December 2023 – Christmas Tree Lights – it was agreed that this event went well and the hand chime ringing was well received, as were the church bells ringing at the

point the lights were switched on.  Letters of thanks were sent to the hand-chime and bellringers.  It was agreed to take down the tree and decorations on Saturday, 6th January, the working party to include Cllrs Cooke, Duckles, Gibbins, Pritchard and Skittrall.

  1. May 2024 – to consider holding an event on the Village Green, possibly to include a Meet the Village event. It was resolved to defer this until the next meeting.
  2. 6th June 2024 – 80th anniversary of D-Day. It was resolved to defer this until the next meeting.
  3. 14th July 2024 – Summer Fete at the Playing Field. It was resolved to defer this until the next meeting.

 

  1. Finance
  2. Payments – Cllr Foward proposed that a report [Appendix B] and the payments and funds transfer listed on it, be approved. This was seconded by Cllr Skittrall and agreed.
  3. Insurance – Cllr Morris reported that he has now reviewed the insurance policies and it is important to ensure there are no gaps in cover as a result of the close working relationship of the parish council and playing field. Cllr Morris to consider how best to ensure full cover is achieved and report back to the council.

 

It was agreed to acknowledge receipt of correspondence received since the last meeting as listed on a report.

  • An email complaining about the impact of a wood burning stove was discussed. Cllr Steel noted that it was likely that the issue surrounds what is being burnt rather than the use of the stove. The Clerk reported that she had provided the complainant with a link to North Northants Council’s Environmental Health departments and it was resolved to pass the complaint onto the ward councillors.
  • An email from the Church Hall Management Committee expressing concern about the impact of a tree close to the hall and a drainage ditch was discussed. It was noted that Anglian Water may be responsible for the ditch and the landowner may be responsible for the tree.
  • An email from a resident providing information about Emergency Planning was noted, and it was agreed that the Clerk should contact North Northants Council’s Emergency Planning Office for advice.
  • Cllr Morris expressed concern that the council’s anonymous correspondence policy may be affected by whistleblowing legislation, resolved that this be considered.

 

  1. On hold agenda items: –
    1. Emergency Plan review – this to be an agenda item for the January meeting.
    2. Audit of local council adopted policies and procedures.
    3. Revision of policies and guidelines.
    4. Thank You event for village volunteers.
    5. Meet The Village event.

Page 2164 – 18th December 2023

 

  1. Cemetery – repairs to railings.
  2. Cemetery – tree safety assessments.
  3. Village Green CCTV and planters.

 

  1. Items for the next agenda.
  • Outsourcing the annual Christmas Tree event.
  • Ramp into the shop doorway – noted that a nearby drain ponds close to the door causing a safety issue during icy weather. It was resolved to advise the owner to report this using Fix My Street.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will be the Annual Finance and Policies Review meeting on Monday, 8th January 2024.  The next monthly meeting of Bozeat Parish Council will take place on Monday, 15th January 2024.  Both meeting will immediately follow Public Participation at 7pm.  The meeting will be held at TLC, Dychurch Lane, Bozeat.

 

There being no further business, the Chairman declared the meeting closed.

 

 

 

Signed by the Chairman, 15th January 2024.