Agenda and approved minutes – April 2024

Document Date

29/05/2024

Created by

N/A

Category

Meetings

Accessible version of document​

A MEETING OF BOZEAT PARISH COUNCIL WILL BE HELD ON MONDAY, 22nd APRIL 2024, IMMEDIATELY FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

THIS MEETING WILL BE HELD AT TLC, DYCHURCH LANE, BOZEAT.

*PLEASE NOTE THAT MEETINGS MAY BE RECORDED

 

A G E N D A

 

  1. To consider accepting apologies for absence.
  2. To record any new declarations of interest from members in items to be discussed.

 

  1. To approve the minutes from the Annual Parish Meeting for Bozeat, held on 18th March 2024.

 

  1. To approve the minutes from the meeting of Bozeat Parish Council held on 18th March 2024.

 

  1. Matters arising from the previous meeting/s: –
  2. Circulating documents – to note the progress of any packs that are circulating.
  3. Training – to agree any training courses requested by members of the council and receive reports on any attended.
  4. Doctor’s surgery – to note that a letter has been sent to Gen Kitchen M.P and the issue has been raised at a LAP meeting.
  5. Santa Pod questionnaires and contact forms – survey results.
  6. IT and Website – to report any issues.
  7. Emergency Plan review – to note that work has begun on a new plan.
  8. Commemorative nameplates – to consider details of the wording on each plaque.
  9. Town Well Trust – reporting the Trust as dormant.
  10. Signs for the Village Produce Show.
  11. Email policy.
  12. Casual vacancy – to note the required procedures.
  13. Greatwell Homes visits – report from Cllrs Skittrall and Steel.
  • Damaged litter bin in Allens Hill – to note that a report has been submitted to NNC.

 

  1. Council services – to receive reports.
  2. Cemetery – general report.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance].
  4. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park.
  5. Allotments – general report.
  6. Allotments – to receive an update on maintenance works [replacement plan for noticeboard].

 

  1. Local environment – to receive the following reports.
  2. Highways – including parking restrictions and speed reduction near the primary school and on Mile Street.
  3. Street Lights – to report/note any lights that are not working.
  4. Parish Paths Warden/Rights of Way – request for 40mph speed limit for the A509 Bozeat Bypass.
  5. Village Warden.
  6. St Mary’s Road – to consider measures to reduce dog fouling in the area.
  7. Village Green – to consider providing wildflower signs to protect areas and to consider renewing the energy agreement with e-on Next for the electrical cabinet.

 

  1. Planning – to receive a report.
  2. Current/new planning applications.
  3. Solar Farm proposals – to receive reports from recent events.

 

  1. Representatives’ reports – to receive the following reports.
  2. Bozeat Playing Field Association.
  3. Bozeat Primary School.
  4. Police Liaison.
  5. Public transport.
  6. NNC parish and ward meetings.
  7. BEES Group.
  8. LAP meetings.

 

  1. Village Hall Working Party – to accept a report.

 

  1. Police – to receive reports.
  2. Crimes – to note any crimes that are notified to the council.

 

  1. Local events.
    1. Appointment of events manager for the annual Christmas Tree event.
    2. 17-19th May 2024 – Annual Waendel Walk.
    3. 6th June 2024 – 80th anniversary of D-Day.
    4. 14th July 2024 – Summer Fete at the Playing Field, to incorporate a Meet The Village event.
    5. 17th August 2024 – Annual Produce Show.
    6. 16th December 2024 – 80th anniversary of the death of Lt John Ahern – commemorative event.

 

  1. Finance
  2. Payments – to receive a report and to approve payments to be made this month.
  3. Credit/Debit card – to note that an application for a business debit card has been submitted to Lloyds Bank.
  4. Audit of 2023-2024 accounts – to note the required procedures.

 

  1. Correspondence – to acknowledge receipt of correspondence received since the last meeting.

 

  1. On hold – to note the following agenda items are on hold
    1. Audit of local council adopted policies and procedures.
    2. Thank You event for village volunteers.
    3. Cemetery – tree safety assessments.
    4. Cemetery – repairs to railings – to consider replacing sections with a new hedge.
    5. Village Green CCTV and planters.

 

  1. To receive any items for the next agenda.

 

  1. Date and time of next meeting – to note that the next meeting of Bozeat Parish Council will be the Annual Meeting, held on Monday, 20th May 2024. The meeting will be held at TLC, Dychurch Lane, Bozeat and immediately Public Participation.

 

 

Signed by Lyndis Payne, Clerk to Bozeat Parish Council.

 

 

 

A MEETING OF BOZEAT PARISH COUNCIL WAS HELD AT TLC, DYCHURCH LANE, BOZEAT, ON MONDAY, 22nd APRIL 2024, IMMEDIATELY FOLLOWING PUBLIC PARTICIPATION AT 7pm. 

 

Page 2184

 

PRESENT: – Cllrs Skittrall [Chairman]; Brown; Cooke; Docker; Duckles; Pollard; Pritchard and Steel.

 

PUBLIC: – One member of the public was present at the meeting.

 

MATTERS RAISED BY THE PUBLIC: –

  • Bozeat Women’s Institute are to provide a bleed box/kit – this to be an agenda item for the next meeting.

 

  1. To consider accepting apologies for absence.

It was resolved to accept apologies for absent Cllrs Gibbins; Forward

  1. Declarations of interest.

No new declarations of interest were noted.

 

  1. Minutes from the Annual Parish Meeting for Bozeat.

The minutes of the Annual Parish Meeting for Bozeat, held on 18th March 2024, were proposed as correct by Cllr Pritchard.  This was seconded by Cllr Steel and a vote was taken = 7 for with 1 abstention, motion carried.  The minute book was then signed by the Chairman.

 

  1. Minutes from the Parish Council meeting.

The minutes from the meeting of Bozeat Parish Council held on 18th March 2024, were proposed as correct by Cllr Brown.  This was seconded by Cllr Steel and a vote was taken = 7 for with 1 abstention, motion carried.

 

  1. Matters arising: –
  2. Circulating documents – one pack in circulation was passed on at the meeting.
  3. Training – upcoming training courses were noted, noted that Cllr Steel is to attend a Cemetery Management course in June.
  4. Doctor’s surgery – noted that no reply had been received from the letter sent to Gen Kitchen M.P and it was resolved to chase up a reply. Several emails have been received from Bozeat residents reporting issues with the surgery and the matter will be raised again at the next LAP meeting.
  5. Santa Pod questionnaires and contact forms – no forms received since the last meeting. Some issues were reported on Facebook recently and Santa Pod Raceway have published a number to provide details of anti-social driving issues.

Page 2185 – 22nd April 2024.

 

Cllr Duckles noted that signs and marshals are no longer being deployed by Santa Pod and the Chairman reported that marshalling provoking worse behaviour was discussed at the Parishes Forum meeting held a few months to raise issues.  Cllr Duckles felt that the parish council is not enforcing discussions with Santa Pod Raceway and it was agreed to ask a representative from Santa Pod to attend the next council meeting.  It was further agreed to chase up the provision of a speed enforcement van on Harrold Road from Northants Police.

  1. IT and Website – it was noted that the site will be migrated to a new hosting platform soon which should resolve occasional issues with document loading.
  2. Emergency Plan review – the Clerk noted that work on this has been paused due to pressure of other work.
  3. Commemorative nameplates –it was agreed that the draft wording for each nameplate be emailed to members for consideration.
  4. Town Well Trust – the Clerk reported that Town Well Charity has been removed from the Central Register of Charities and it was agreed to remove this item from the agenda.
  5. Signs for the Village Produce Show – awaiting details from the committee.
  6. Email policy – it was noted that the adopted policy has been added to the Policies File and published on the website, agreed to remove this from the agenda.
  7. Casual vacancy – the Clerk reported that the required notice has been posted on the noticeboard and included in our next Bozeat Matters report.
  8. Greatwell Homes visits – Cllrs Skittrall and Steel gave a verbal report from the visit. It was felt that it was a positive experience, and that the only concern raised were damp issues following new double glazing.  It was agreed to remove this item from the agenda.
  9. Damaged litter bin in Allens Hill – it was noted that the litter bin was not the property of the Parish Council so not covered by our insurance policy. A report has been submitted via FixMyStreet and the bin is to be removed.

 

  1. Council services.
  2. Cemetery – general report. Cllr Docker reported that the cemetery is looking good at the moment with blossom on the trees.
  3. Cemetery – to receive an update on any outstanding maintenance works [extension to Garden of Remembrance]. Cllr Docker reported that work to install the edging slabs has been completed and whether or not to build another raised area to reflect the upper section of the Garden of Remembrance was considered. It was resolved not to build another raised section due to issues with maintenance.  The anvil memorial could be placed to the rear of the new area to make a feature.  The area will need to be planned out before interments can take place.
  4. Cemetery – to consider repairs to the surface of the access lane and providing additional access to the car park. A revised quote of £1494 plus VAT has been received.  Cllr Cooke proposed that the quote be accepted, this was seconded by Cllr Pritchard and agreed.
  5. Allotments – Cllr Pollard reported that no inspection has been carried out due to weather conditions.
  6. Allotments – to receive an update on maintenance works [replacement plan for noticeboard].Reported that Cllr Brown has this in hand.

 

Page 2186 – 22nd April 2024.

 

  1. Local environment.
  2. Highways – a report was noted as received. It was resolved to chase up the speed reduction project.  Issues with the installation of the speed monitoring equipment in Mile Street were noted, it has now been moved to London Road.  It was noted that the equipment is not working at present and may need the battery changing.  A resident had reported a speeding vehicle on Facebook and the monitor had showed a message “too fast”.  The PCSO has reported that she has spoken to the owners of a van regularly parked on double yellow lines in Mile Street, noting that this has been reported to Parking Enforcement on a number of occasions.
  3. Street Lights – the Clerk noted a light on London Road that appears to be permanently on, it will be reported.
  4. Parish Paths Warden/Rights of Way – no issues other than footpaths are very muddy due to recent wet weather, and one footpath that is overgrown and has been reported. No news on the request for a 40mph speed limit for the A509 Bozeat Bypass.
  5. Village Warden – a report was noted as received.
  6. St Mary’s Road – Cllr Duckles has produced signs and these are ready to be put up, thanks were recorded to him for providing these.
  7. Village Green – it was noted that the BEES group have put up signs and it was agreed to remove this from the agenda. It was further agreed to give delegated powers to the Chairman and Clerk to investigate the energy supply to the Village Green and obtain the best agreement using best value principles.  It was noted that a resident is regularly parking a motorcycle on land owned by the Parish Council and it was agreed to send a letter.

 

  1. Current/new planning applications – Cllr Skittrall proposed that a report [Appendix A] be accepted, this was seconded by Cllr Pritchard and agreed.The Chairman provided additional details relating to applications received and comments sent.
  2. Solar Farm proposals – the Chairman reported that there is no further information but a meeting is to be held at Mears Ashby tomorrow evening.

 

  1. Representatives’reports.
  2. Bozeat Playing Field Association – Cllr Cooke reported that a goalpost and netting around the cricket square have been vandalized. CCTV footage has been provided to the PCSO who has visited the parents of youngsters involved.
  3. Bozeat Primary School – Cllr Duckles reported that he is meeting the Headteacher on 9th
  4. Police Liaison – Cllr Steel noted that a police surgery was held in the village on 28th The main issues raised by local residents are anti-social behaviour, parking and speeding. Cllr Pritchard reported that she had raised a cannabis issue, a vehicle which appears to have been abandoned on London Road [legally taxed] and children being a nuisance in the shop.  A resident of Hope Street is concerned about the safety of using her drive due to passing vehicles – noted that it is unlikely that North Northants Council will provide a mirror for her property. Cllr Steel asked if the role of PLR has become defunct as most communication from the Police is directed to the Clerk.  Meetings she has attended have a broad spectrum and issues discussed are not really relevant to Bozeat.

Page 2187 – 22nd April 2024

 

  1. Public transport – an email received from Cogenhoe and Whiston Parish Council reported that grant funding has been secured for the Village Hopper service which should safeguard the service for another two years.
  2. NNC parish and ward meetings – noted that the next meeting will be held on 14th May and the solar farm proposals are to be discussed.
  • BEES Group – Cllr Pritchard noted that the group had met recently and the change to its’ structure discussed. The group would like to know how to access funds for projects, if there is a set budget and the term of office of the leader. It was agreed to request written or emailed applications for funding including details of costs that can be considered at a council meeting.  The term of office of the leader is as long as she is happy to continue in the post.  It was reported that Court Lane was mown recently even though it should not be on the mowing map.  The wide verge in Easton Lane needs to be mowed and wildflower seeds can then be sown, agreed that an odd job order be raised.  The BEES group are to have a stall at the Village Fete and would like to organise a mini-beast hunt so need a couple of areas on the playing field to be left unmown.
  1. LAP meetings – noted that the next meeting will be held on 25th

 

  1. Village Hall Working Party.

The Chairman reported that he had raised an issue with an application to the discharge of conditions which would provide domestic EV charging points rather than chargeable public EV points.  The domestic points would not be workable unless the Parish Council agreed to offer free charging.  The working party comprises the Chairman, Cllrs Cooke [Spokesperson]; Duckles and Gibbins with Terry Lyall.  Cllr Brown raised concerns about the detailed design and was unhappy that he had not been included in the group.  He asked if the S106 agreement was available to view, the Chairman reported that this document is not available to the public as it is a legal agreement between the developer and North Northants Council that covers the whole development.  It was agreed to request information from NNC about commitments contained within it pertaining to the Village Hall.  Cllr Cooke requested written details of the concerns so that they could be considered at the next meeting of the group.  It was noted that a visit to Harrold Centre is being arranged to see how this is managed and NorthantsACRE has been contacted, they recommend that the Parish Council takes on the ownership of the new hall but that a charitable trust is set up to run it.  It was resolved that the working party should meet as soon as possible.

 

  1. Police.
  2. Crimes – it was noted that the parish church at Grendon has been broken into and valuable items stolen. It was reported that suspicious vehicles have been seen parked in Court Lane and it was resolved to investigate the provision of a lockable bollard at the Allens Hill entrance to the lane.

 

  1. Local events.
    1. Appointment of events manager for the annual Christmas Tree event – it was noted that Mr N Gibbins has agreed to oversee the installation and removal of the Christmas Tree on an annual basis.

Page 2188 – 22nd April 2024

 

  1. 17-19thMay 2024 – Annual Waendel Walk – it was agreed that the usual rota be emailed to all members.
  2. 6th June 2024 – 80th anniversary of D-Day.It was resolved that up to £100 be spent on a general D-Day flag, which can be used on following years.
  3. 14th July 2024 – Summer Fete at the Playing Field, to incorporate a Meet the Village event.It was noted that arrangements are underway for this event.
  4. 17thAugust 2024 – Annual Produce Show.
  5. 16thDecember 2024 – 80th anniversary of the death of Lt John Ahern – it was noted that a short commemorative event will be held prior to the council meeting that evening.

 

  1. Payments –Cllr Skittrall proposed that a report [Appendix B] be accepted and the payments and fund transfers listed approved. This was seconded by Cllr Steel and agreed.  The Clerk reported that, since sending out the report, the precept funds have been received and a transfer of £35000 to the savings account completed.
  2. Credit/Debit card – the required number of signatories signed the application form and the Clerk will now submit it again to Lloyds Bank.
  3. Audit of 2023-2024 accounts – the Clerk reported that she had selected 1st July to 9th August for public rights and contacted the internal auditor.

 

It was resolved to acknowledge receipt of correspondence received since the last meeting.  Items of note: –

  • It was noted that the listing of the Playing Field as an Asset of Community Value has expired and a new application needs to be submitted.
  • Community Governance Review – it was agreed to take no action.

 

  1. On hold – to note the following agenda items are on hold
    1. Audit of local council adopted policies and procedures.
    2. Thank You event for village volunteers.
    3. Cemetery – tree safety assessments.
    4. Cemetery – repairs to railings – to consider replacing sections with a new hedge.
    5. Village Green CCTV and planters.

 

  1. Items for the next agenda.
  • Budget for the BEES group.
  • Approval of the AGAR.
  • Bleed kit – budgets for replacement items and an additional kit.

 

  1. Date and time of next meeting.

It was noted that the next meeting of Bozeat Parish Council will be the Annual Meeting, held on Monday, 20th May 2024.  The meeting will be held at TLC, Dychurch Lane, Bozeat and immediately following Public Participation.

 

There being no further business, the meeting was declared closed.

 

 

Signed by Brian Skittrall, Chairman of Bozeat Parish Council 20th May 2024.